Legal Assistant 3

Mission Statement The mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful, and innovative manner. We are seeking an experienced Legal Assistant to join the Legal team. Legal Assistant 3 (Administrative Assistant 3) Legal Division Location 1110 W. Washington St. Suite, 310, Phoenix, AZ 85007 Schedule Monday through Friday, 8:00 AM to 5:00 PM, on-site at ADWR Headquarters. This position is not eligible for remote work. Compensation Salary Range: $50,000 - $55,000. Grade: 17. Closing Date: Open Until Filled. Job Summary This position provides full administrative and logistical support to the Legal Division. This position also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. Many of the duties of this position are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law. Court filing and litigation experience is preferred. Responsibilities Drafting and editing documents including correspondence, reports, and pleadings Filing court briefs and pleadings with the courts, using electronic and paper means Scheduling and setting up in person, virtual, and hybrid meetings Maintaining calendars and files for the Legal Division on a daily basis Making travel arrangements Maintaining Legal Division supplies Attending team meetings to take minutes Coordinating matters between organizational units Knowledge, Skills & Abilities (KSAs) Knowledge of: Principles and practices of administration and management Techniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agencies Familiarity with the various court systems and the acceptable methods of filing and service Records management procedures Appropriate channels of communication with legislators and/or other officials Problem solving techniques Skills in: Court filings, electronically and paper means Administrative tasks Concise and effective oral and written communication, with internal staff and external contacts Following/taking a variety of delegated directions/decisions without close supervision Problem-solving Handling detailed work with accuracy and speed Exercising good judgement and discretion Prioritizing, scheduling and monitoring work activities of staff Strong customer service skills Ability to: Operate a computer and generate word processing documents Exercise tact and integrity in the frequent handling of confidential information Set priorities and efficiently manage a varied workload Develop effective operating procedures Develop resources and coordinate activities Interact with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staff Be well organized and have effective time-management skills Work with interruptions and adapt to changing priorities Perform detailed work with a high degree of accuracy Selective Preference(s) A minimum of five years of administrative and/or paralegal related experience. Court filing and litigation experience is preferred. Pre-Employment Requirements This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits The Arizona State of Arizona provides an excellent comprehensive benefits package including: Affordable medical, dental, life, and short-term disability insurance plans Top-ranked retirement and long-term disability plans Sick Leave 10 paid holidays per year Deferred compensation plan Credit union membership Wellness plans LinkedIn Learning membership Tuition Reimbursement Employee Discounts By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. For a complete list of benefits provided by The State of Arizona, please visit our benefits page. Retirement Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format. #J-18808-Ljbffr Arizona State Government