Legal Executive Assistant at Naviga Phoenix, AZ

Legal Executive Assistant Job at Naviga, Phoenix, AZ ODBoK054ZHJLQk5jY1BsYU9zdWJZQnRxaHc9PQ== Naviga Phoenix, AZ Job Description Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.Title: Legal Executive AssistantLocation : Phoenix, AZ (Hybrid)Key NotesSupport a renowned, multi-billion-dollar global law firm with a reputation for excellenceWork closely with high-level partners and clients, managing critical operationsJoin a culture of collaboration and high performance, fostering professional growthHybrid work flexibility available after onboardingCompetitive compensation and comprehensive benefits packageResponsibilities:Administrative Support & CoordinationManages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries.Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential).Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties.Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.Develops and maintains professional relationships and ensures teams work together efficiently.Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance.Collaborates with peers for team support and coverage.Performs general administrative tasks in support of the partner's practice.Delegation & Project ManagementDelegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources.Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion.Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building.Client & Financial Manageme ntHandles extensive direct interaction with clients and outside business contacts.Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team).Monitors client budgets for reporting purposes.Performs work that substantively and positively impacts the partner's financial viability with client matters.Confidentiality & Judgment Exercises discretion and professional judgment with confidential and sensitive matters. Meeting Participation & Preparation Participates in practice group and client team meetings as appropriate. Reviews meeting materials for accuracy and completeness and distributes to attendees.Requirements:A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environmentAdvanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and IntappExcellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionalsExceptional organizational and time management skills to handle multiple priorities effectivelyA strong work ethic, flexibility, and a positive, dependable attitudeProven ability to maintain confidentiality and exercise professional judgmenUnderstanding of Arizona state court rules to execute state and federal court filings.Education:Required: High School Diploma or GEDPreferred: Bachelor’s DegreeBenefits:Medical, Dental and Vision InsuranceHealth savings account (HSA)Flexible spending account (FSA)Commuter spending accountBasic life and accidental death & dismemberment insurance (AD&D)Short Term and Long Term Disability coverageGuide+Thrive (EAP)Critical illness insurance401(k) and Profit sharing planPTO and HolidayPlus much more! Job Tags Temporary work, Worldwide, Flexible hours,

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