Office Administrator

Office Administrator

At Howard Building Maintenance, we're not looking for a boring "paper pusher." We're looking for an organized, energetic, problem-solving Office Administrator who can help keep our office, warehouse, and team running like a well-oiled machine.

If you thrive in fast-paced environments, enjoy multitasking, love organization, and like being the person everyone depends on, this could be the perfect role for you. This position plays a huge part in supporting our growing commercial cleaning and building maintenance company throughout the Treasure Valley. No two days are exactly the same one minute you might be organizing inventory, the next helping process invoices, coordinating supplies, assisting managers, or supporting our field teams behind the scenes.

The MondayFriday 9:00 AM 2:00 PM schedule also makes this an excellent fit for parents or anyone looking for consistent daytime hours while still maintaining work-life balance.

What You'll Be Doing

Responsibilities may include:

• Maintaining organization throughout the office and warehouse
• Managing accounts payable and vendor invoices
• Handling accounts receivable and customer payments
• Ordering janitorial products, office supplies, and equipment
• Tracking inventory and keeping supply areas stocked and organized
• Assisting managers and supervisors with administrative support
• Greeting potential candidates and assisting with onboarding support
• Creating spreadsheets, reports, and basic documentation
• Assisting with scheduling and internal communication
• Helping maintain employee files and office systems
• Supporting special projects, marketing materials, and company events
• Jumping in wherever needed to help the team succeed

This is a great opportunity for someone who enjoys staying busy, wearing multiple hats, and being an important part of a growing company.

What We're Looking For

We're searching for someone who is:

• Organized and detail-oriented
• Positive, dependable, and self-motivated
• Comfortable multitasking in a fast-moving environment
• Professional with strong communication skills
• Adaptable and willing to jump in wherever needed
• Comfortable using computers, spreadsheets, and office software
• A team player who enjoys supporting others and solving problems

Bonus points if you:

• Enjoy organizing systems and improving efficiency
• Have prior office, administrative, bookkeeping, or customer service experience
• Like variety instead of doing the same repetitive task every day

Why People Enjoy Working Here

At Howard Building Maintenance, we work hard, support one another, and believe a positive workplace matters. Since 1976, we've proudly served the Treasure Valley while building a reputation for reliability, professionalism, and exceeding expectations.

Our company is built around four core values:

• Have Fun
• Work Hard / Make Money
• Go Above and Beyond
• Maintain High Moral Values

We believe great employees deserve appreciation, opportunity, and a workplace where their contributions genuinely matter.

Benefits & Perks

Competitive pay based on experience

Health, Dental, Vision & Accident Insurance

Paid Time Off (PTO)

401(k) with Company Match

Paid training and opportunities for growth

Stable daytime schedule

Supportive leadership and team environment

Join a team that keeps things moving. If you're looking for a position where your work truly matters, your days move quickly, and your team appreciates what you bring to the table we'd love to hear from you.

Apply today and become part of the Howard Building Maintenance team!