Operations & Marketing Assistant

Operations & Marketing Assistant

Executive Support | Business Operations | Marketing and Content Creation

Expect Results Companies is seeking a highly organized, creative, proactive, and technology-savvy Operations & Marketing Assistant to support the Founder across three growing companies:

• Expect Results Realty – Real Estate Brokerage

• Expect Results Solutions – Property Management Services

• Expect Results Marketing – CRM, Marketing & Automation Solutions

This role is ideal for someone who enjoys building systems, improving processes, managing projects, creating content, and helping a growing company execute its vision.

This is not a traditional administrative assistant role. The ideal candidate will become a key member of the team with the opportunity to grow into an Operations Manager role as the companies expand.

POSITION OVERVIEW

The Operations & Marketing Assistant will provide executive support while helping create structure, systems, efficiency, and marketing momentum across multiple businesses.

The successful candidate will be:

• Highly organized and detail-oriented

• A self-starter who takes initiative

• Comfortable managing multiple priorities

• Skilled with technology and automation tools

• Creative with strong design and content skills

• Able to anticipate needs and solve problems independently

RESPONSIBILITIES

Executive & Operations Support:

• Manage calendar, appointments, and scheduling

• Organize daily priorities and follow-up items

• Manage email organization and communications

• Prepare meeting agendas and notes

• Track deadlines and important commitments

• Assist with business planning and special projects

• Create and maintain SOPs and checklists

• Track company goals and projects

• Maintain project management systems

• Coordinate tasks with team members, contractors, and vendors

• Identify opportunities to improve efficiency

Real Estate Brokerage Support:

• Assist with transaction coordination

• Maintain CRM records

• Support listing preparation and marketing activities

• Coordinate communications with vendors and partners

• Track leads, appointments, and follow-up activities

• Support client appreciation and community initiatives

Property Management Support:

• Assist with owner and tenant communications

• Coordinate maintenance requests

• Track vendors and service providers

• Maintain property records

• Support leasing activities and operational workflows

• Assist with improving property management systems

Marketing, Design & Content Creation:

• Create social media graphics and marketing materials

• Design flyers, presentations, lead magnets, and digital assets

• Edit short-form videos for social media platforms

• Repurpose content across multiple channels

• Organize content calendars

• Assist with email campaigns and marketing initiatives

• Maintain brand consistency across all companies

CRM, Technology & Research Support:

• Assist with CRM management

• Update databases and workflows

• Support marketing automation

• Organize digital assets

• Learn and implement AI tools

• Help improve technology systems and processes

• Research markets, competitors, and growth opportunities

• Prepare summaries and reports

• Assist with strategic projects

QUALIFICATIONS

• Excellent written and verbal communication skills

• Strong attention to detail

• Ability to manage multiple projects

• Strong organizational and time-management skills

• Ability to work independently and take initiative

• Comfortable learning new software and technology

• Professional judgment and ability to handle confidential information

PREFERRED EXPERIENCE

Experience with:

• Real estate

• Property management

• CRM platforms

• Marketing automation

• Project management tools

• Canva or graphic design tools

• Video editing tools

• AI productivity tools

• Google Workspace or Microsoft Office

• Social media platforms

IDEAL CANDIDATE

You are someone who:

• Does not need to be told every step

• Looks for solutions instead of problems

• Takes ownership of responsibilities

• Enjoys creating order from chaos

• Can balance creativity with organization

• Wants to grow with an entrepreneurial company

• Is excited about technology, systems, marketing, and business growth

Schedule: Monday - Friday from 5 PM to 9 PM Eastern Standard Time

PAYMENTS WILL BE REMITTED USING PAYPAL ONLY - PLEASE DO NOT APPLY IF YOU DO NOT HAVE A PAYPAL ACCOUNT.