Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: None TRAVEL: Yes, 25% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Expand your horizons, advance your career, and contribute to a secure future for generations. Northrop Grumman’s Space Sector invites you to bring your pioneering spirit to our collaborative teams. As an Administrative Assistant – Level 4 located in San Diego, CA, you’ll be a linchpin in missions of paramount importance, defining the art of the possible from day one. This position will provide Administrative support to the Director of Western Region Production Engineering & Operations. Job responsibilities include, but are not limited to, the following: Proactively manage calendar(s) for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs and resolve frequent schedule conflicts. Support reporting and presentation requirements for assigned staff at director level. Collect and summarize data, prepare draft documents, plan and schedule reviews and facilitate complete and timely submissions. [All Hands, Town Halls, OU/BU/Division/Sector Reviews and more] Make travel arrangements and process expense reports in a timely manner for assigned staff. Attend and facilitate staff meetings, publish agendas and manage action item lists and follow up. Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations, hotel office space allocations and catering. Respond to a wide variety of employee requests for information, time, meetings or other, provide direct support and/or resource referrals as appropriate. Manage and/or support special projects as assigned. Provide back-up support for other administrative staff as needed Understanding of, both general and specific aspects of the job and their practical application to complex problems and situations that may be encountered. May assist in orienting, training, assigning and checking the work of lower level employees. Frequent contact with individuals representing all levels of the organizations, and/or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication. Other duties as assigned If this job description reads like it was written specifically for you, consider joining our team! Basic Qualifications: High School Diploma or equivalent with 10+ years experience as a Administrative Assist supporting Senior Directors and VPs Strong interpersonal, communication and organizational skills. Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities Advanced proficiency in business and travel expense systems (Concur, Edge, or similar) with complex, frequently changing travel Strong document preparation skills Strong ability to multi-task with competing priorities in a positive manner Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint) Preferred qualifications Familiarity with Northrop Grumman (NG) policies and procedures Familiarity with NG systems (Concur, iBuy, and other NG tools) US Citizenship required Curious about all the exciting developments with the Northrop Grumman Space Sector? Click the link below: Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site. Northrop Grumman Total Rewards Primary Level Salary Range: $66,600.00 - $111,000.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions. Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.