Executive Legal Assistant / Administrative Coordinator (International Law Practice)

Position: Executive Legal Assistant / Administrative Coordinator (International Law Practice)

Location: Miami, FL (Hybrid Schedule)

Organization: Prestigious International AM 100 Law Firm

Compensation: Competitive base salary up to $100,000 + annual bonus, comprehensive medical benefits, 401(k), PTO, and additional firm-sponsored perks

Overview – Executive Legal Assistant / Administrative Coordinato

rAn internationally respected law firm is actively seeking a sophisticated and resourceful Executive Legal Assistant / Administrative Coordinator to support senior attorneys and executive leadership within its Miami office. This pivotal role functions as a strategic administrative partner, handling high-level coordination across travel logistics, document management, client engagement support, and operational initiatives

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The ideal candidate thrives in a fast-paced professional services environment and brings exceptional organizational abilities, sound judgment, and a polished communication style. The position works closely with attorneys, business services teams, and global offices to maintain seamless workflows and deliver first-class internal and external suppor

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Key Responsibilities – Executive Legal Assistant / Administrative Coordina

• torDeliver comprehensive executive and administrative support to attorneys and leadership teams in a deadline-driven legal environm
• entCoordinate complex calendars, scheduling priorities, client meetings, and virtual conferences across multiple time zo
• nesPrepare, edit, and organize presentation materials, reports, meeting agendas, and legal documentat
• ionMaintain accurate attorney time entry records and oversee expense reimbursement submissi
• onsAssist with drafting engagement documentation, client intake materials, and matter-opening paperw
• orkFacilitate conflicts check coordination and support compliance-related onboarding procedu
• resArrange domestic and international travel logistics, including visa applications, immigration-related documentation, and passport process
• ingLiaise with departments firmwide to ensure quality assurance, workflow accuracy, and timely execution of assignme
• ntsProvide support for business development activities, including tracking client outreach efforts and partnering with Marketing & BD te

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Qualifications – Executive Legal Assistant / Operations Coordin

• atorBachelor’s degree strongly prefe
• rredMinimum of 5 years of executive assistant or legal administrative experience within a law firm or professional services set
• tingExposure to immigration paperwork, visa coordination, or global travel documentation is highly desir
• ableAdvanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerP
• ointExcellent verbal and written communication skills with strong attention to de
• tailAbility to exercise discretion, professionalism, and confidentiality in handling sensitive informa
• tionProven ability to manage competing priorities and perform effectively in a collaborative team environ