Administrative Assistant

Job TitleThis position provides administrative support to all aspects of the law firm's operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.Benefits/PerksBenefits of this position include a healthcare stipend or access to group insurance. Additionally, there are 60 hours of paid time off, in addition to holidays and sick time. Opportunities for remote work and flexible scheduling are also available.Company OverviewThis practice specializes in Elder and Special Needs Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work. We are committed to a diverse work environment. Our ideal candidates are respectful of an inclusive work environment. We strive to ensure that those working in our organization reflect the diversity of the communities we serve.ResponsibilitiesServe as liaison between staff and clientsCoordinate system updates and other administrative tasks related to computers and other IT equipmentCoordinate tech and office supply orders for staff and office as neededProvide administrative support to law firm's staffKeep the law firm's information up-to-date in Clio or other case management softwareCreate, edit, and run reports as neededEnter updates to and respond to inquiries from potential clients as neededPrepare materials, computer equipment, and set up for trainings and meetingsProvide basic technical support to staff in Microsoft Office suite, Clio or similar practice management software, Zoom, and other applicationsQualificationsExcellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlinesAbility to work with diverse cultures, professionals, and personalitiesProficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and OutlookExperience setting up meetings in Zoom or a similar online platformExperience organizing meetings, creating agendas and taking notesExperience working in a setting that requires the client or patient confidentiality