Facilities Office Assistant and Scheduling Coordinator

: William Jewell College offers a competitive benefits package and “no cost” tuition remission for employees and immediate family members wishing to further their education. Summary: Provides efficient and effective administrative support for Facilities Management and is directly responsible for the management of the William Jewell College non-academic master calendar. Duties and Responsibilities:

• Manages daily office activities within the Facilities Management department, including tracking budgetary expenses, inventory, purchase orders, expense authorizations, payment of invoices, and record keeping.
• Responsible for the scheduling of the non-academic campus master calendar, which entails activities and events for Jewell community members and external constituents.
• Works with other College departments in scheduling special ceremonies and signature events on campus.
• Schedules the Campus Chapel and assists engaged couples with planning weddings and receptions.
• Schedules the campus vehicles for sporting events and special campus functions as well as required vehicle maintenance and service.
• Sorts and distributes incoming and outgoing mail.
• Orders and inventories supplies.
• Conducts quality control checks to ensure that campus buildings are meeting the established standard for set up and cleanliness.
• Submit and reconciles expense reports.
• Represents Facilities Management leadership as a proactive and collaborative business partner in all dealings with other William Jewell departments and external entities.
• Other administrative duties as assigned by the Facilities Management Administrative Director and Facilities Engineer/Construction Director.

Knowledge, Skills, and Abilities:

• High school diploma or equivalent is required. College coursework is strongly preferred.
• Minimum of two years office of experience performing responsibilities similar to those required of this position.
• Demonstrated proficiency in the use of Microsoft Office, especially WORD and EXCEL. Comfortable and confident in the use of technology as a business enabler.
• Excellent interpersonal and communication skills.
• Ability to calmly juggle multiple priorities simultaneously.
• Very strong attention to detail.
• Complete work on time and follow through on commitments.
• Excellent organizational skills.
• Collaborative and team-oriented mindset.
• Friendly, positive, and service-minded attitude.
• Willing to confidently show initiative and be proactive.
• Class E Missouri drivers' license is required.

Working Conditions:

• Ability to lift 25 pounds.
• Frequent bending, stooping, and lifting required.
• Flexible schedule as needed and infrequent evening and/or weekend hours required.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Application Procedure: Candidates must submit the following documents via email to View email address on us.fitly.work:

• Letter of application
• Resume
• William Jewell College application
• Salary Requirements

The application can also be found on our website at Please note: Incomplete submissions will not be considered. Availability: Review of applications will begin immediately. Position is open until filled. All final candidates will be required to successfully pass a criminal background check prior to beginning employment. Our Mission: We educate our community to ask reflective questions, apply critical thought, and act with purpose. William Jewell College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or veteran status.