Accounting Assistant

White Accounting Services, LLC is a full-service accounting firm that works closely with small businesses and non-profit organizations. We are currently seeking a full-time, Accounting Assistant with 5 or more years of experience in a small business office environment. This role is ideal for someone who enjoys balancing administrative responsibilities with bookkeeping tasks and takes pride in keeping operations running smoothly while supporting leadership in these critical roles. We are seeking a mature, dependable, and self-motivated professional who demonstrates sound judgment, professionalism, and the ability to work independently while supporting a collaborative office environment.

This position requires someone who can multi-task, has strong numerical aptitude, possess organizational skills, detailed-oriented, sound analytical skills, a good work ethic, strong written & verbal communication skills, a thorough knowledge of modern office practices & procedures, and possesses a proven ability to perform a variety of administrative & bookkeeping tasks with a high level of accuracy and compliance with deadlines.

Key Responsibilities

Administrative support

• Answer phones and greet clients professionally.
• Manage client communications via phone and email.
• Schedule appointments and maintain calendars.
• Prepare correspondence and maintain electronic and paper files.
• Process client invoices and payments.
• Order office supplies.
• Maintain client records and directories.
• Assist with marketing initiatives.
• Perform occasional business errands.

Bookkeeping support

• Process client payrolls, payroll tax filings, and required payroll reports.

• Utilizing various accounting applications (including QuickBooks, Excel & Sage 50).
• Record and maintain accurate financial transactions.
• Perform thorough reviews & reconciliations.
• Create & maintain spreadsheets.
• Assist with various financial projects & reporting.

Preferred Qualifications

The preferred candidate should possess an Associate's degree in Accounting or Business Administration, be proficient with accounting software and Microsoft Office Suite, maintain a high level of accuracy and attention to detail, able to handle confidential information with discretion, and has familiarity with payroll processing.

Additionally, the preferred candidate must be willing to assist (or learn to assist) with the preparation of individual tax returns and work extended hours during tax season (usually January-April).

Salary is commensurate with experience ($21-$30 hr.).

This is not a virtual position. Final candidates will complete a skills assessment and undergo a background check prior to employment.

If you are seeking a long-term opportunity where your administrative and bookkeeping skills will make a meaningful impact, we encourage you to submit your resume and salary requirements for consideration.

Employment Type: Full Time
Years Experience: 5 - 10 years
Salary: $21 - $30 Hourly
Bonus/Commission: No