Executive Assistant (Executive Office)

Job Description

Our client is a global luxury goods firm. They seek an Executive Assistant to support their Executive floor in their Manhattan, NY office. This is fully onsite.

Responsibilities

• Provide high-level administrative support to executives while demonstrating professionalism, discretion, and strong judgment
• Manage complex calendars, coordinate meetings, send invitations, and secure meeting space
• Anticipate executives’ needs, upcoming tasks, and future requests to ensure seamless day-to-day support
• Coordinate domestic and international travel logistics, itineraries, and agendas for executives and VIP guests
• Prepare and process executive and VIP expense reports
• Support executive correspondence, company-wide mailings and emails, databases, presentations, recurring reports, and meeting minutes
• Assist with company events, including employee celebrations and industry dinners, coordinating guest lists, name tags, agendas, and other logistics
• Partner cross-functionally with internal teams on company-wide initiatives, events, commercial summits, and IT implementations
• Manage executive-floor visitors in partnership with Security, Facilities, and IT
• Maintain the executive office environment, including supplies, refreshments, flowers, and other day-to-day needs
• Coordinate daily catering and restaurant reservations
• Handle a high volume of work while maintaining exceptional attention to detail and responding quickly to changing priorities

Requirements

• Bachelor’s degree required
• 3+ years of relevant Executive Assistant or administrative support experience
• Advanced proficiency in Microsoft Office, including PowerPoint, Word, Excel, Acrobat, and Outlook
• Strong business etiquette with a polished and professional demeanor
• Excellent organizational skills with the ability to manage multiple priorities and high-volume workloads
• Strong written and verbal communication skills
• Willingness to learn new skills and take on responsibilities across multiple levels

JobID: 48645