Accounting Administrative Assistant

Benefits:

401(k)

Employee discounts

Health insurance

Paid time off

Training & development

Job description:

At Cosmo Appliances, we’re redefining the modern luxury kitchen. As a fast-growing brand, we’re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function.

Position Summary:

We are seeking a dependable, detail-oriented Accounting & Administrative Assistant to support both our finance and office operations. This role combines routine accounting tasks, primarily in accounts payable and receivable, with general administrative duties. It's ideal for someone who is organized, tech-savvy, and enjoys multitasking in a fast-paced office environment.

Key Responsibilities:

Provide administrative support such as document filing, data entry, and correspondence

Maintain organized digital and physical filing systems for financial and administrative records

Coordinate incoming and outgoing mail, including vendor documents, checks, and claims correspondence

Support day-to-day accounts receivable/payable functions using QuickBooks

Generate invoices, issue credit memos, and audit payment and transaction reports

Reconcile bank and credit card statements to ensure financial accuracy

Issue checks and post payments online

Manage chargeback reconciliations and disputes with major retailer accounts

Maintain and organize large spreadsheets for financial tracking and reporting

Receive, verify, and post customer payments

Generate and review weekly aging reports for A/R follow-ups

File and track shipping carrier claims for lost or damaged packages

Assist with special projects and other office support tasks as needed

Qualifications:

Minimum 1 year of experience in an accounting support or administrative role

Proficiency in QuickBooks and strong working knowledge of Microsoft Excel

Strong organizational and analytical skills with high attention to detail

Comfortable learning new software and systems quickly

Professional, reliable, and able to handle confidential information discreetly

Self-starter with a team-first mentality and a commitment to continuous improvement

Accounts receivable/payable experience preferred

Prior auditing or retail account reconciliation experience is a plus

Job Type: Full-time

Benefits:

401(k)

Employee discount

Health insurance

Paid time off

Work Location: In person