Payroll Coordinator

Where Compassion Meets Innovation and Technology

Thank you for your interest in joining our team! Please review the job information below.

General Purpose of Job:

Responsible for the compilation of wages of Driscoll Health System including all related companies and subsidiaries and verifies payroll data reports. Verifies earning reports, deductions such as, FICA, FIT, insurance, direct deposit, and hospital charges incurred by employees. Answers inquiries from employees concerning payroll information. Assists in the reconcilement of general ledger payroll accounts associated with payroll. Assists in the preparation of quarterly earnings and deduction summaries for quarterly tax reports. Works with online banking system to research and resolve payroll related items. Reconciles and balances payroll reports to employee annual earnings and verifies correctness of individual W-2 Forms.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains utmost level of confidentiality at all times.
• Adheres to system policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Resolves employee payroll related inquiries ranging from simple to complex (ex. calculation of wages, overtime rate, deductions, special pay programs and benefits).
• Receives payroll requests, verifies approvals and that documentation is complete and accurate
• Reviews payroll for departmental expensing and pay code classification
• Calculates and analyzes retroactive earnings
• Analyzes, maintains, and verifies levy deductions for accuracy and accountability
• Routes levy withholdings to appropriate entities
• Independently prepares special reports or work schedules as needed.
• Assists in the review and reconciling of employee time and attendance (T&A) and validates information prior to execution of the bi-weekly payroll job.
• Maintains payroll tax liability spreadsheet. Verifies calculation, makes deposit to EFTPS (IRS system), and prepares applicable journal entries.
• Prepares monthly reconciliations of payroll related accounts such as FIT, FICA, credit union, annuity, United Way Fund, savings bonds and any other related accounts to the general ledger control accounts.
• Online Banking System: Reviews and analyzes all payroll related transactions for changes in employee account number, ACH returns, stop payments, and Payroll initiated reversals
• Assists in the reconcilement of 941 Federal Quarterly Wage and Tax Report to the tax ledger and makes adjustments where necessary
• Assists in the reconcilement of quarterly information to the W-2 Forms prior to their release
• Responsible for the preparation of payroll records and reports for year-end boxing, storing, and transfer to storage
• Organizes work schedule so that payroll functions provided are prompt and efficient
• Actively coordinates payroll functions with Human Resource and Information Systems to ensure that prompt action is taken in resolving problems associated with employee payroll reports or other source documents
• Able to work independently and apply reasoning
• Performs other duties as assigned

Education and/or Experience:

• High school diploma or general education degree (GED) and at least five years of related experience and/or training; or equivalent combination of education and experience.
• Working knowledge of payroll operations required.
• Proficient in use of calculator and keyboard.
• Courses in bookkeeping, computer skills, mathematics, and typing preferred.
• Knowledge of word processing and spreadsheet programs preferred.