Administrative Assistant - FC Pilot (Behavioral Health)

Administrative Assistant

The basic function of the Administrative Assistant is to provide efficient and effective data management and organizational support.

Responsibilities include:

• Demonstrating support as part of the team to meet departmental goals and objectives
• Making decisions with good judgment, seeking direction from supervisor as needed, and referring to agency policy and procedures for guidance
• Accurately obtaining and tracking required data
• Compiling and entering Quality Improvement data on a monthly basis
• Typing and distributing agency correspondence and reports accurately, with good appearance and promptly
• Screening telephone calls including maintenance of tracking spreadsheet regarding referral disposition
• Recording and distributing monthly meeting minutes
• Assisting with preparation and implementation of monthly meetings
• Maintaining centralized calendar for programmatic staff and Psychiatrists
• Assisting therapists and case managers with necessary paperwork for Medicaid billing purposes
• Effectively organizing workload, using priorities to schedule and meet deadlines
• Maintaining files and reports in an organized manner
• Interacting with customers effectively verbally and nonverbally to promote consumer satisfaction
• Identifying and focusing on meeting the needs of all customers
• Adhering to agency and departmental policies and procedures
• Assisting the program director in developing and maintaining program rules and regulations
• Completing projects and reports as requested by supervisor according to specified guidelines and in a timely manner
• Consistently maintaining confidentiality of all records
• Using computer programs efficiently to perform job responsibilities
• Demonstrating knowledge of the disaster and safety plans
• Performing all other duties as assigned

Physical demands include the ability to talk, hear, see; and manipulate objects with hands/fingers.

Medical benefits, 401K matching, and PTO available.