Director of Grant Management

Director of Grant Management

The Director of Grant Management is responsible for managing assigned grant renewals from start to finish, including renewal planning, coordination, compliance, reporting, funder communication, and submission requirements. Under the direction of executive leadership, this position assumes primary ownership of assigned renewal opportunities and ensures all required information, documentation, reports, and submissions are completed accurately and timely. This position works closely with program staff, finance staff, and grants administration staff to ensure renewal applications and related grant requirements are aligned with funder expectations, organizational priorities, program outcomes, and financial reporting requirements. The Director of Grant Management also supports ongoing post-award grant management, including tracking deadlines, monitoring compliance, preparing reports, coordinating reimbursement or billing information as needed, and maintaining strong relationships with assigned funders. While executive leadership establishes overall grant strategy, funding priorities, and final pursuit decisions, the Director of Grant Management maintains full ownership and accountability for the successful management, renewal, compliance, and stewardship of assigned grants and funding relationships.

Work with us and receive:

• 10 Paid Holidays.
• Employer-Paid Long-Term Disability.
• Parental Leave
• Employer Paid $25K Life.
• Health Reimbursement.

Relationships and Contacts:

• Within the organization : Initiates and maintains frequent contact and close relationships with program leadership, department directors, finance staff, and members of the Leadership Team.
• Outside the organization : Initiates and maintains professional relationships with funders, government agencies, community partners, and other stakeholders as appropriate.

Position Responsibilities:

Grant Administration and Management:

• Manage assigned grants from application through closeout.
• Serve as the primary organizational point of contact for assigned funders and grant programs.
• Prepare, coordinate, and submit assigned grant applications, renewals, modifications, and continuation requests.
• Develop and maintain timelines for assigned grant deliverables, reporting requirements, and compliance activities.
• Maintain complete and accurate grant records, files, contracts, and supporting documentation.
• Monitor assigned grants to ensure compliance with all funder requirements, regulations, and organizational policies.
• Coordinate internal activities necessary to meet grant requirements and deadlines.

Grant Compliance and Reporting:

• Maintain ownership of all assigned grant reporting requirements.
• Prepare and submit assigned programmatic, financial, performance, and outcome reports.
• Monitor grant performance measures and deliverables.
• Coordinate the collection of required information from program, finance, development, and other departments.
• Ensure timely and accurate submission of all required reports and supporting documentation.
• Coordinate responses to monitoring visits, audits, desk reviews, and funder inquiries related to assigned grants
• Identify compliance concerns and elevate issues to executive leadership as appropriate.

Additional Responsibilities:

• Participates in special projects and performs additional tasks as assigned.
• Maintains grant-related information, funder records, and reporting timelines within applicable tracking systems and databases.
• Collaborate with internal teams to support funder stewardship and recognition efforts.
• Perform other duties as assigned.

Minimum Requirements:

Education and Experience: This position requires a bachelor's degree. Minimum of 5 years of experience in grants management, grant writing support, compliance, contract administration, or program administration required.

Other Requirements: Position requires incumbent to have a valid driver's license, vehicle insurance and a clear driving record for the last three years.

Skill Competencies:

• Strong technical writing, editing, and organizational skills.
• Exceptional attention to detail with strong follow-through abilities.
• Knowledge of grant administration, compliance requirements, and reporting processes.
• Ability to manage multiple deadlines and competing priorities effectively.
• Strong interpersonal and relationship-building skills with internal and external stakeholders.
• Ability to interpret and communicate grant requirements clearly.
• Excellent organizational and time management skills.
• Demonstrated proficiency with Microsoft Office applications and grant tracking/database systems; experience with Raiser's Edge preferred.
• Ability to work collaboratively across departments and support team-based grant development efforts.
• Willingness to support the mission of the YWCA and convey its importance both verbally and in writing.