Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Company:  Kentucky Science and Technology Corporation (KSTC)
Reports To: Chief Financial Officer (CFO)

About KSTC: Since its founding in 1987, the Kentucky Science & Technology Corporation (KSTC) has been a pioneering force in driving science, technology, and innovative economic development throughout Kentucky.

Vision and Mission: We envision a future where Kentucky is recognized as a national and international leader, ranks among the top half of states in innovation-driven economic development, and where KSTC is recognized among its peers as setting the benchmark for others to follow. With this vision in mind, our mission is clear: We cultivate knowledge, talent, and investment to propel the state's growth and competitiveness on a national and global scale.

Position Summary: The Accounts Payable Specialist is a key member of KSTC’s finance team, responsible for the accurate, timely, and compliant processing of all vendor payments and payables activity. This role ensures that invoices are properly authorized, coded to the correct accounts and grant programs, and supported by appropriate documentation. 

Key Responsibilities:

• Manage the issuance, distribution, and tracking of purchase order numbers.
• Review all invoices for proper authorization, accurate general ledger coding, and complete supporting documentation prior to payment processing.
• Enter and post all accounts payable invoices into the accounting system accurately and in a timely manner.
• Reconcile and enter monthly corporate credit card (Visa) statements into accounting system.
• Ensure proper payment is completed (either hard copy or electronic payment).
• Administer and maintain the Payment Assist platform.
• Monitor and track all contract and subaward spending.
• Track remote/home equipment purchases for staff; maintain asset logs and coordinate with HR to ensure compliance with applicable program policies.
• Maintain complete and organized AP files in accordance with KSTC’s document retention policies and federal record-keeping requirements under 2 CFR 200.
• Prepare and file annual IRS 1099 forms; maintain W-9 records for all applicable vendors throughout the year to ensure accurate year-end reporting.
• Develop, document, and keep current all standard operating procedures and work instructions for the AP function to support cross-training and audit readiness.

Required Qualifications:

• Associate’s degree in Accounting, Finance, or related field required.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and commitment to data accuracy.
• Experience with accounting software.

Preferred Qualifications:

• Three or more years of accounts payable experience, preferably in a nonprofit, government contractor, or grant-funded environment.

Personal Attributes:

• Highly organized and self-directed, with the ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Genuine commitment to KSTC’s mission of advancing science, technology, and economic development in Kentucky.
• Collaborative and service-oriented; able to work constructively with accounting colleagues, program managers, and senior leadership across a diverse organization.

Additional Information:

• KSTC’s primary office is located in Lexington, Kentucky. This is a hybrid role requiring regular in-office presence, typically three days per week.
• The above statements describe the general nature and level of work performed by individuals assigned to this job. It is not an exhaustive list of all duties and responsibilities required. Other duties may be assigned as determined by management.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.

 
Compensation:

In the spirit of pay transparency, we can share that the pay range for this position is $22.00-$25.00 per hour, commensurate with experience. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the position. If you are hired, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

COMPANY OVERVIEW

KSTC is an innovative organization looking to change the way businesses manage human resources and payroll administration. At KSTC, we believe that our employees are our greatest asset. We strive to create an environment that is welcoming, entrepreneurial, inclusive, and rewarding. Join our team today and help us build something meaningful. But first, here’s a little more information about what we do.

BENEFIT PROGRAM

• Featured benefits for full-time team members include:
• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Generous paid time off policy
• Generous holiday schedule

Equal Opportunity Employment

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.