Office Manager

Job Description

A growing CPA firm in Woodbury is looking for an Office Manager to oversee the day to day operations.

Responsibilities

• Oversee daily office operations, ensuring efficient administrative workflows, policies, procedures, and overall office functionality.
• Manage office facilities, including maintenance, repairs, supplies, equipment, inventory, building access, and security coordination.
• Oversee billing, accounts receivable, and collections processes to ensure timely and accurate follow-up.
• Manage front desk operations, client reception, conference room scheduling, and coordination of client meetings and office visits.
• Support client onboarding, engagement documentation, and professional handling of client inquiries.
• Coordinate firm meetings, events, employee seating arrangements, phone directories, and general administrative needs.
• Serve as the primary liaison between the firm, external IT vendors, and internal IT support, overseeing technology support, equipment deployment, troubleshooting, and system implementations.
• Monitor office technology requirements, software licensing, and workstation setup to ensure operational efficiency.
• Maintain confidentiality and compliance with firm policies, records retention requirements, professional standards, and office safety procedures.
• Coordinate emergency preparedness, regulatory administrative requirements, and other risk management initiatives.

Qualifications

• 3+ years of administrative responsibilities in a CPA firm
• Ability to support the team from an administrative perspective during tax season
• Highly organized, driven, and professional