Clerk II: Maintenance (8:00 am - 3:30 pm)

Clerk II: Maintenance Title Code: Clerk: Maintenance II Job Summary Performs a wide variety of advanced administrative and clerical duties in support of tracking systems such as work orders (WO), preventive maintenance (PM), contracted services, procurements, and office reporting utilizing the Computerized Maintenance Management System (CMMS) and other Microsoft Office programs. Additional Work Days/Hours Summer hours Essential Duties / Responsibilities Assists in establishing and maintaining WO control system for tracking Maintenance Department orders related to age, material delivery, accuracy of data entry, etc. Maintains accurate CMMS files, records, and spreadsheets for contracted services. Maintains preventive maintenance schedules in the CMMS and updates PM schedules. Maintains data within the CMMS related to building equipment, warranties, Operations, and Maintenance. Compiles information and records used for the procurement of contracted services. Generates reports required to support Maintenance Department Managers relaying maintenance data to other Departments within Facilities. Assists Maintenance departments with data entry into CMMS. Finalizes documents that are distributed by the Maintenance Departments. Performs administrative tasks such as answering phones, filing, and scheduling meetings in Outlook. Acts as backup for payroll entry/processing as required. Performs other related duties as assigned within the same classification or lower. Minimum Qualifications Education High School Diploma or Equivalency Certificate required. Some college level courses in general studies, business or computers preferred. Experience Four (4) years advanced and progressive administrative experience required. One (1) year experience in facilities environment preferred. Or an equivalent combination of education and experience sufficient for the position. Knowledge, Skills, and Abilities Good judgment, initiative, and problem-solving skills. Organizational, analytical, and planning skills. Ability to interpret and follow written instructions and procedures. Strong written and verbal communication skills. Ability to work effectively with diverse populations. Proficiency with business technology applications (e.g., Video/Web Conferencing, Microsoft Office Suite). Knowledge of contract procurement procedures preferred. Familiarity with maintenance work management practices and/or Facilities CMMS software preferred. Licenses & Certifications Active driver’s license (Class C, Non-Commercial) issued by Maryland or State of legal residence required. Proof of a good driving record required. Driving Requirements Driving required for board business within the scope of employment. Board vehicle usage. Citizenship, residency or work visa required. Physical Demands / Working Conditions Standing: Walking: Sitting: 1/3–2/3 % of time Using hands to handle or feel: 1/3–2/3 % of time Keyboarding: 1/3–2/3 % of time Reaching (with hands and/or arms): Bending: Talking: 1/3–2/3 % of time Hearing: 1/3–2/3 % of time Repetitive motions: Driving: As required by duties. Vision No special vision requirements. Weight & Force (Lifting) Up to 5 pounds: Travel Requirements 5% weekly day travel within county liaison to Ft. Meade for base access. Equal Opportunity Employer Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability. For more information, contact the Division of Human Resources, 2644 Riva Road, Annapolis, MD 21401. #J-18808-Ljbffr Young World Physical Education