Executive Assistant

Baltimore & Linthicum Jul 13, 2026 1st Choice is seeking an experienced Executive Assistant to support two Vice Presidents within the Compliance division. This role provides high level administrative support, manages executive calendars and communications, coordinates meetings and special projects, and serves as a trusted resource for leadership in a fast paced, professional environment. Work Locations: Monday, Tuesday, Thursday, and Friday: Baltimore, MD Wednesday: Linthicum, MD Key Responsibilities Executive Support Provide high level administrative support to two or more executives, including Vice Presidents and senior leadership. Serve as a liaison between executives and internal and external stakeholders. Handle confidential information with the highest level of discretion and professionalism. Make independent decisions within established authority to resolve administrative and operational issues. Calendar, Meeting, and Travel Management Manage and maintain complex executive calendars and schedules. Coordinate meetings, appointments, and travel arrangements. Prepare agendas, briefing materials, presentations, and meeting documentation. Record meeting minutes and ensure appropriate follow up on action items, projects, and initiatives. Communications and Documentation Draft, edit, and prepare correspondence, reports, memoranda, presentations, and other business documents. Review, summarize, and respond to communications and documentation as appropriate. Ensure documents are accurate, professional, and aligned with organizational standards. Project Coordination Manage special projects and assignments on behalf of leadership. Conduct research, gather information, and prepare recommendations on emerging issues. Track project milestones, deadlines, and deliverables to ensure timely completion. Reporting and Data Analysis Compile, analyze, and validate complex financial, operational, and statistical data. Prepare reports and presentations for executive review. Monitor trends, track reporting requirements, and provide insights and recommendations. Event and Office Management Coordinate executive meetings, special events, and departmental functions. Manage event logistics, including invitations, meeting materials, audiovisual needs, and refreshments. Order and maintain office supplies and equipment, negotiate vendor services when applicable, and identify cost saving opportunities. Administrative Operations Maintain organized filing systems and records. Prioritize multiple competing responsibilities while meeting deadlines. Support additional administrative and operational activities as assigned. Required Qualifications Education High School Diploma or GED required Experience Minimum 7 years of progressively responsible administrative or secretarial experience required At least 2 years supporting executive level leadership required Experience in a business, professional, government, or healthcare environment required Knowledge, Skills, and Abilities Advanced proficiency in Microsoft Office Suite and internet based applications Excellent typing and data entry skills Demonstrated ability to independently resolve complex administrative issues Strong verbal, written, and interpersonal communication skills Ability to build effective working relationships with executives, colleagues, stakeholders, medical staff, patients, and visitors Strong organizational skills with the ability to prioritize work and manage multiple deadlines Ability to maintain confidentiality and exercise sound judgment Proven ability to work effectively under pressure in a fast paced environment Knowledge of organizational procedures, policies, and administrative practices Strong customer service orientation and commitment to professionalism Preferred Qualifications Associate's Degree or higher Prior experience supporting executive leadership in a healthcare environment Experience managing executive calendars, travel coordination, and special projects Experience preparing executive level reports, presentations, and meeting materials Demonstrated success supporting multiple senior leaders simultaneously Choose 1st Choice - we care about our people, offer great benefits, and create real opportunities to grow. With 20+ years of nationwide staffing success, we're here to help you thrive. We’re an equal opportunity employer and welcome all qualified applicants. #J-18808-Ljbffr 1st Choice &