Administrative Assistant-BM

The Administrative Assistant carries out a variety of administrative and clerical tasks, thereby providing essential support services to management and the technical staff.

Essential Functions:

Seeking an Administrative Assistant to join our team!

Duties include:

Prepare correspondence, reports, and a variety of technical documents.

Process evaluation reports and acceptance criteria for publication.

Enter and update information in electronic databases and record-keeping systems.

Prepare materials for meetings and provide records of meetings.

Assist managers and technical staff on administrative projects.

Answer phones and direct calls to appropriate parties.

Answer questions from clients and potential clients.

Prepare, organize, maintain, and retrieve files and records.

Perform other tasks as directed.

Essential Skills and Education/Experience:

Associate's degree, or an equivalent combination of education and experience.

Familiarity with word processing, spreadsheet/database, and desktop publishing software, and a strong aptitude for mastering advanced computer software programs.

At least three years of office administrative experience, preferably with an engineering, construction or architectural firm.

Ability to organize files and records.

Requires editing/proofreading skills

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Ultimate Staffing