Human Resources & Payroll Administrator

Job Description

Job Description

Join Valley Fitness, where you’ll be part of a community that’s more than just a gym. As our Human Resources and Payroll Admin, you'll play a vital role in ensuring our team’s smooth operation and growth. You'll manage our human resources plans and procedures, including processing payroll, monitoring timesheets, onboarding, training, and performance management. Your work will help maintain our vibrant, supportive culture, empowering our employees to reach their full potential.

We're committed to providing a clean and positive environment not only for our members but for our team as well. If you're a proactive leader ready to contribute to our mission from the start, we'd love to hear from you. Apply today and be a part of a team that values innovation, collaboration, and personal development.

$25 - $30 hourly

• Review and advise on organizational policies, decision-making, and strategic planning for business administration and the annual budget
• Hold exit interviews with employees and record their feedback to optimize our policies and procedures
• Manage the relationship between employees and managers and advise on important issues such as equal employment opportunity and sexual harassment
• Narrow down the talent pool to highly-qualified candidates, interview the shortlist, and onboard and train new hires
• Optimize and enforce personnel policies and procedures

• Process bi-weekly payroll in UKG: Audit timecards, PTO, holidays, and pay codes; resolve discrepancies before payroll close to ensure accurate and on-time pay.
• Maintain employee pay data: Enter and update new hires, terminations, rate changes, deductions, garnishments, and direct deposit information in UKG.
• Ensure compliance & reporting: Manage tax withholdings, labor law compliance, audits, and generate payroll reports for leadership, finance, and HR.
• Employee support & issue resolution: Respond to payroll questions, correct errors, process off-cycle checks when needed, and coordinate with HR on policy or timekeeping issues.

• Excellent leadership, organizational and interpersonal skills
• 3+ years as an HR manager, senior HR generalist, or in an upper-level HR position
• Hold a bachelor’s degree in HR management, business management, or a similar field
• Certified with the SHRM or a similar certification institute

• 3+ years of payroll experience managing full-cycle payroll for 150–300 employees, with advanced hands-on experience in UKG (payroll, timekeeping, reporting, audits).
• Expert knowledge of California payroll compliance, including wage & hour laws, meal and rest period premiums, overtime rules, sick leave, PTO accruals, final pay requirements, and penalties.
• Proven compliance and risk-management mindset with experience handling audits, wage claims, garnishments, tax filings, and ensuring accurate payroll records in accordance with CA and federal regulations.
• Strong analytical, documentation, and communication skills, able to interpret labor laws, implement compliant payroll processes, and confidently partner with HR and leadership on complex payroll matters.

At Valley Fitness, we’re not just a gym; we’re a thriving community dedicated to helping you achieve your fitness goals. Our clean and friendly environment is the perfect space for everyone, from the seasoned fitness enthusiast to the weekend warrior. It doesn’t matter where you are on your fitness journey – we have the equipment, trainers, and vibrant atmosphere that will inspire and motivate you every step of the way.

Our Mission: “To build a company that provides a clean, friendly, and positive environment that energizes our members to reach their goals and open their minds to new possibilities.”