Front Office Assistant

Administrative Assistant

The following duties are considered essential job functions, meaning they are fundamental to the position and performed with or without reasonable accommodation.

• Answer and direct incoming calls on the main company phone system.
• Use Microsoft teams to route calls and messages to appropriate parties.
• Coordinate daily mail pickup, sorting, and distribution.
• Receive, track, and distribute UPS and other courier packages.
• Manage office supply inventory and place orders for essential items, including paper, pens, toilet paper, paper towels, and other workplace supplies.
• Maintain records, files, and documentation in an organized and accurate manner.
• Coordinate and support company events, celebrations and employee recognition activities
• Process and track charitable donations and related payments.
• Provide administrative support for employee committees, including scheduling meetings, preparing materials, and maintaining records.
• Manage employee committee inventory, including tracking, organizing, ordering, and distributing committee supplies and materials.
• Assist with the planning, coordination, and execution of company events and employee activities.
• Purchase supplies, decorations, food, gifts, and other materials needed for company events and programs.
• Coordinate event logistics, vendor communications, and on-site support to ensure successful events.
• Support day-to-day office operations and assist with special projects as assigned.

Regularly sit, stand, walk, bend, and reach throughout the workday. Frequently use a computer, telephone, copier, and other standard office equipment. Lift, carry, and move office supplies, packages, event materials, and inventory weighing up to 25 pounds. Occasionally assist with setup, organization, and cleanup for meetings, employee events, and company functions. Travel throughout the facility to distribute mail, packages, and supplies.

• High school diploma or equivalent required.
• One to three years of administrative, office support, receptionist, or customer service experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain accurate records and handle confidential information with discretion.
• Experience coordinating events, managing inventory, and working with vendors is preferred.
• Strong attention to detail and commitment to customer service.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Monday Friday 8:00AM 4:30PM

This role primarily operates in an office setting with moderate exposure to noise, fumes, and varying temperatures while on the plant floor.

No travel required.

Intermediate effective written communication. Advanced basic computer literacy. Capable of carrying out a given task with all details necessary to get the task done well. 1-3 years of office administration experience preferred.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.