Office Manager

Job Description

Job Description

The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control. Incumbents at some locations will be responsible for office staff supervision and task delegation.

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

• Completes operational requirements by scheduling and assigning employees; following up on work results.

• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

• Maintains office staff by recruiting, selecting, orienting, and training employees.

• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

• Contributes to team effort by accomplishing related results as needed

The Office manager role has no supervisory responsibilities but does serve as a coach and mentor for those in Administrative positions.

• Associate degree preferred or 2 years of solid equivalate job experience.

• Proficiency in Microsoft Office suite

• Experience with scheduling, budgeting and payroll

• Advanced computer skills

• Supply management experience

• Excellent written and verbal communication skills

• Comfort with fast-paced environment

• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner;

• Collaborate easily with co-workers, keep shared information up to date, and work well independently and on projects; and

• Works with other departments as needed.

• Shares viewpoints and information openly and listens attentively to others' ideas and suggestions

• Communicates in a timely and effective manner with manager

• Proactively contributes to group objectives; volunteers to help others as needed

• Ability to interface well with personnel at all levels