Office Manager/Bookkeeper

Job Description

Job Description

Business Office Manager & Bookkeeper

Location: Altus, OK

Employment type: Full-time; on-site or hybrid (negotiable)

Reports to: Business Owner

About Us

We are a real estate company in Altus, Oklahoma, working in home building, land development, commercial and residential property management, and real estate investment. Were looking for an organized, detail-oriented professional to keep our books accurate and our office running smoothly.

Position Overview

This is a dual role: part bookkeeper and part office manager, with most of the work focused on accounting. The Business Office Manager maintains accurate financial records across multiple accounts and entities. The role also oversees daily office operations, manages vendors and insurance, and gives leadership the reporting it needs to make sound decisions.

Key Responsibilities

Bookkeeping & Financial Administration (primary focus)

Perform daily bookkeeping, including data entry and maintaining financial records in QuickBooks

Manage accounts payable and receivable to ensure timely payments and collections

Maintain and reconcile multiple checking accounts

Perform balance sheet and general ledger reconciliations

Handle invoicing, expense tracking, and petty cash

Process payroll accurately and on time, in compliance with payroll regulations

Support monthly and quarterly financial close

Prepare the office budget and assist with project-level budgets, including forecasts, expense monitoring, and purchase approvals

Prepare financial and operational reports and recommendations for leadership

Keep financial documents organized and audit-ready

Insurance Management

Manage insurance policies for all properties and company vehicles, including obtaining and renewing coverage

Maintain certificates of insurance and centralized insurance records

Coordinate claims with brokers and insurers

Ensure coverage meets lease and contract requirements

Office Operations

Oversee daily office operations, including facilities, supplies, mail, and equipment

Handle procurement and vendor relationships, including negotiating contracts for services, property-related vendors, and supplies

Serve as the main point of contact for IT needs and coordinate with outside IT vendors

Develop and maintain office policies, procedures, and workflows

HR & Compliance Support

Coordinate onboarding and offboarding, benefits, timekeeping, and personnel records

Ensure compliance with internal policies and regulations, including data privacy, workplace safety, and record retention

Qualifications

Proven experience as a bookkeeper or in a similar accounting role

Proven experience as an office manager or in a supervisory role in an office setting

Strong knowledge of accounting principles, including double-entry bookkeeping and account reconciliation

Proficiency in QuickBooks (required) and Excel

Experience with payroll processing, budgeting, and balance sheet and general ledger reconciliation (tax preparation experience a plus)

Proficient with Microsoft 365 or Google Workspace

Real estate, construction, or property management experience strongly preferred

Degree in Accounting, Finance, Business Administration, or a related field is a plus but not required

Skills & Attributes

Exceptional attention to detail and accuracy

Strong organization and time management; able to juggle multiple priorities

Clear written and verbal communication

Problem-solving mindset and sound judgment

Discretion and professionalism with confidential information

Preferred

Bookkeeping certification, Certified Office Manager (COM), or similar credentials

Compensation & Benefits

Salary: Competitive, commensurate with experience

Full health benefits

Retirement plan with employer match

Additional company benefits per policy

Company Description

We are a well-established real estate company in Altus, Oklahoma, specializing in home building, land development, property management, and real estate investment. We value our employees and believe great work comes from a great team. Our core values guide us every day:

*Expect Excellence
*Respect
*Team Work
*Dependability
*Do the Right Thing Always
*Empower and Inspire
*Contagious Kindness
*Fact-Based Decision Making
*Reasonable Expectations

If you're looking for a place where your work is valued and your team has your back, we'd love to hear from you.

Company Description

We are a well-established real estate company in Altus, Oklahoma, specializing in home building, land development, property management, and real estate investment. We value our employees and believe great work comes from a great team. Our core values guide us every day: *Expect Excellence *Respect *Team Work *Dependability *Do the Right Thing Always *Empower and Inspire *Contagious Kindness *Fact-Based Decision Making *Reasonable Expectations If you're looking for a place where your work is valued and your team has your back, we'd love to hear from you.