Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a finance team on a contract basis. In this role, you will help keep payables operations organized and accurate by reviewing invoices, coordinating reimbursements, and supporting timely payments. The position plays an important part in maintaining reliable financial records, working with vendors and internal partners, and assisting with month-end close activities.

Responsibilities:
• Process supplier invoices, freight charges, employee reimbursements, and other payable transactions with accuracy and within required timelines.
• Examine submitted invoices to confirm approvals, account coding, backup documentation, and adherence to internal financial policies.
• Compare invoices against purchase orders, receipts, and related agreements when matching is required before payment.
• Research billing exceptions, resolve payment concerns, and respond to vendor questions in a thorough and timely manner.
• Track due dates and available early-payment discounts to support efficient cash management and cost savings.
• Reconcile vendor statements and accounts payable balances, identifying and correcting outstanding discrepancies.
• Support monthly close by preparing accrual information, reviewing open liabilities, and assisting with account reconciliations and journal-related activities.
• Maintain organized payable records and supporting documents in line with retention standards and audit requirements.
• Partner with accounting, purchasing, operations, and finance teams to address invoice issues, validate billing details, and support accurate financial reporting.• Experience handling accounts payable activities, including invoice review, payment processing, and vendor account support.
• Ability to reconcile statements and account balances while identifying discrepancies and following issues through resolution.
• Working knowledge of general ledger coding, expense documentation, and compliance with accounting procedures and policies.
• Proficiency with Microsoft Excel, Word, and Outlook for reporting, communication, and record maintenance.
• Strong written and verbal communication skills with a customer service mindset when interacting with vendors and internal teams.
• High attention to detail and the ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Familiarity with expense reimbursements, billing documentation, and month-end support activities in a finance setting.