Accounts Payable Clerk

Company Description

My Company support several nationally-known clients and have access to a variety of jobs on an ongoing basis, and I'd look forward to an opportunity to work with you in the future. If you know of anyone who you could recommend that would be interested in this position, please let me know. 

Job Description

Accounts Payable Clerk

Qualifications

• Position Overview

  The Accounts Payable Specialist is responsible for processing vendor invoices, employee expense reimbursements, and accounts payable transactions accurately and timely while ensuring compliance with company policies and accounting standards. This role supports financial operations through invoice verification, accrual analysis, reconciliations, vendor communication, and maintenance of accurate financial records.
  Essential Duties and Responsibilities
  Accounts Payable Processing
• Process vendor invoices, freight invoices, non-PO invoices, coded invoices (general ledger accounts), and other accounts payable transactions in a timely and accurate manner.
• Review and verify invoices for proper approval, coding, supporting documentation, and compliance with company policies.
• Match invoices, purchase orders, receipts, and contracts as required.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Process employee expense reports and reimbursements in accordance with company guidelines.
• Monitor payment due dates and available discount opportunities to maximize cost savings.
• Issue stop payments and assist with payment adjustments or corrections when necessary.
• Confirm that appropriate general ledger codes have been entered on all invoices.
• File and maintain invoice documentation in accordance with company record retention policies.
• Contact vendors, suppliers, and internal departments to obtain necessary documentation for invoice processing.
• Verify invoices by reconciling vendor statements and related transactions.
• Financial Records and Reconciliation
• Maintain accurate and complete accounts payable files and records.
• Perform account reconciliations by verifying transactions and comparing them to account balances.
• Reconcile vendor statements and resolve outstanding discrepancies.
• Ensure accurate general ledger coding for all invoices and expenses.
• Analyze, prepare, and monitor monthly accruals to ensure expenses are recorded in the proper accounting period.
• Review outstanding liabilities and supporting documentation to ensure accruals are accurate, complete, and compliant with accounting policies.
• Assist with month-end accrual entries, account reconciliations, and financial close activities.
• Assist in preparing billing information and validating changes to support accurate financial reporting and financial close activities.
• Assist with tracking invoices, resolving payment conflicts, and maintaining proper supporting documentation.
• Customer Service and Vendor Relations
• Serve as a primary contact for vendors, suppliers, and internal stakeholders regarding invoice and payment inquiries.
• Research and resolve payment conflicts, billing discrepancies, and outstanding vendor issues.
• Work collaboratively with purchasing, operations, accounting, and finance teams to ensure timely invoice processing and issue resolution.
• Provide excellent customer service to internal and external customers.
• Build and maintain strong working relationships with vendors, suppliers, and business partners.
• Compliance and Administrative Support
• Ensure compliance with Generally Accepted Accounting Principles (GAAP), company policies, and regulatory requirements.
• Maintain proper documentation and audit support for all accounts payable transactions.
• Assist with annual renewal tracking of business licenses and permits in accordance with state and federal requirements.
• Follow established internal controls and company procedures to ensure financial accuracy and compliance.
• Perform other duties and special projects as assigned.
• Minimum Qualifications
• High school diploma or GED required.
• Four (4) years of Accounts Payable, Accounting, Finance, or related experience.
• Strong understanding of accrual accounting principles, month-end close processes, and expense recognition procedures.
• Experience reviewing, analyzing, and supporting monthly accrual entries and balance sheet reconciliations.
• Knowledge of Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and business objectives.
• Experience processing high volumes of invoices with strong attention to detail.
• Intermediate to advanced proficiency in Microsoft Excel, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Complex formulas and functions
  • Data analysis and reporting
• Preferred Qualifications
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience with SAP financial modules and accounts payable processing.
• Experience using Concur Expense Management.
• Knowledge of three-way matching processes and purchase order workflows.
• Strong understanding of accounts payable controls, accrual accounting, and reconciliation procedures.
• Experience in high-volume invoice processing environments.
• Strong mathematical aptitude and analytical capabilities.
• Required Skills and Competencies
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent customer service and interpersonal skills.
• Ability to establish and maintain positive working relationships with vendors, suppliers, and internal stakeholders.
• Strong problem resolution and conflict management skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and related business applications.
• Ability to learn and adapt to new systems and processes.
• Physical Requirements
• Frequent sitting, typing, and use of a computer, keyboard, mouse, and monitor.
• Occasional standing, walking, bending, reaching, squatting, and stooping.
• May occasionally lift, carry, push, or pull up to 20 pounds.
• Key Performance Indicators
• Maintain invoice processing accuracy of 99% or higher.
• Meet established invoice processing, accrual, and month-end close deadlines.
• Ensure timely resolution of vendor inquiries and invoice discrepancies.
• Maintain compliance with company policies and internal controls.
• Demonstrate strong customer service and collaboration with internal and external stakeholders.
• Ensure accruals are accurate, properly supported, and recorded in the correct accounting period.
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Additional Information

All your information will be kept confidential according to EEO guidelines.