Accounting Administrator

Description

GPI is seeking an Accounting Administrator to join our /Survey Department in our Buffalo, NY office. This position provides accounting, payroll, billing, and administrative support for a fast-paced, high-volume operation that serves both internal staff and external clients. The Accounting Administrator will work closely with department leadership and accounting staff to support daily financial operations, including payroll processing, invoicing, accounts payable and receivable activities, financial reporting, insurance administration, and general office support.

We work in a collaborative, team-oriented environment and are looking for an individual with a great work ethic, exceptional attention to detail, and the ability to manage multiple priorities and deadlines simultaneously. Our ideal candidate will have a strong accounting foundation, excellent organizational skills, and a desire to learn specialized departmental processes as they grow into a key role within the LLP/Survey Department. This is an excellent opportunity to join a well-established, multidisciplinary firm and gain broad accounting and administrative experience.

Become an Employee Owner with GPI's ESOP (Employee Stock Ownership Plan), company stock is shared with eligible employees at no cost to the employee.

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit:

Responsibilities:

• Process and review employee timesheets and payroll-related information.
• Payroll processing, payroll adjustments, prevailing wage reporting, and certified payroll documentation.
• Prepare and process client invoices accurately and promptly.
• Coordinate accounts payable and accounts receivable activities.
• Manage cash receipts and prepare bank deposits.
• Prepare monthly accounting close activities and financial reporting.
• Process Certificates of Insurance (COIs) and support insurance-related requests.
• Maintain equipment purchase records and related reporting.
• Support project accounting and departmental financial administration.
• Prepare, maintain, and organize payroll, accounting, and administrative records.
• Develop and maintain process documentation and support continuous improvement initiatives.
• Participate in cross-training and knowledge transfer activities to support business continuity.
• Provide administrative support to department managers and staff.
• Communicate effectively with internal staff, clients, and vendors.
• Perform other duties as assigned.

Qualifications:

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• Minimum of 2 years of accounting, bookkeeping, payroll, or administrative support experience.
• Experience with payroll processing, invoicing, accounts payable, and accounts receivable preferred.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Familiarity with accounting software or ERP systems preferred.
• Ability to prioritize and manage multiple responsibilities in a fast-paced, high-volume environment.
• Exceptional organizational skills with exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Self-motivated, dependable, and capable of working independently and as part of a team.
• Experience supporting engineering, surveying, or professional services organizations is a plus.

Requirements

• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails, and utilize SharePoint and Microsoft Teams to communicate with other team members
• The capability to sit for prolonged periods while performing computer-based work.
• Ability to occasionally lift and carry office materials weighing up to 25 pounds