EXECUTIVE ASSISTANT

Job Description

Job Description

Overview of the Company

With more than 47 years of experience, Walton is one of North America’s leading land experts and a premier global real estate investment firm. Founded in 1979, Walton currently manages over US$ 4.54 billion of real estate assets in the United States and Canada, with more than 89,000 acres under management. The head office is in Scottsdale AZ, USA and we have offices located in the UAE, Southeast Asia, China and Canada.

We are a fast-paced environment, who promote flexibility and authenticity to ensure employees can manage their day and meet both work and personal commitments.

 

Position Summary

The Executive Assistant is responsible for providing an advanced level of professional, administrative support to the Executive team to ensure that Walton offices operate in an organized, efficient, and professional manner. This position provides necessary leadership skills to work effectively with management and staff to accomplish the strategic goals of the organization, as such the position requires discretion in handling confidential, sensitive, and timely information.

 

Es sential Duties and Responsibilities

The essential functions include, but are not limited to the following:

 

• Perform highly detailed, professional, and confidential administrative support with minimal supervision. 
• Manage complex calendaring and events based on Executive and team priorities, while proactively resolving scheduling conflicts.
• Act as the lead coordinator for corporate meetings. These meetings will include but are not limited to: Executive meetings, Due Diligence meetings, day-to-day meetings, board meetings, and corporate events.
• Manage and maintain schedules and contacts for the Executive team.
• Organize and maintain general and confidential soft and hard copy files.
• Open, sort, and distribute incoming correspondence, including emails.
• Draft and send out significant correspondence, memos, applicable forms, agendas, spreadsheets, reports, presentations, and any other applicable documents.
• Prepare invoices, reports, memos, letters, financial statements, and other related, highly confidential documents using word processing, spreadsheet, database, and/or presentation software.
• Act as a gatekeeper to protect the Executive team’s time to ensure that the most important projects stay on track.
• Prepare responses to correspondence containing routine inquiries.
• Manage domestic and international travel arrangements for individuals and groups; authorize payment for travel.
• Coordinate workflow by prioritizing deadlines, assure discreet handling of all businesses; take initiative on requests and inquiries of administrative nature by analyzing situations accurately and adopt effective course of action.
• Assist the Executive team with various special projects as needed including research, data analysis, and other ad hoc tasks.
• Greet and interact with visitors/staff in a helpful, courteous, and friendly manner to establish positive working relationships.
• Assist with general office management responsibilities, when required.
• Perform other duties as assigned.

 

Minimum Qualifications (Knowledge, Skills, and Abilities)

 

• Must reside in Arizona
• 5+ years of proven work experience as an Executive Assistant reporting directly to an Executive , in a fast-paced office environment is essential.
• Ability to organize, prioritize and execute multiple tasks in a systematic manner, with tight timelines.
• Must have a valid passport with the ability to travel within North America and overseas from time to time.
• Ability to maintain confidentiality in handling and processing confidential information and data.
• Advanced-level knowledge of common software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and comfort and interest in learning new applications.

• Able to work independently with minimal supervision and frequent interruptions, as well as to perform effectively in a team-oriented and open concept environment.
• Able to understand legal documents such as contracts and agreements.
• Advanced business writing, editing, and proofreading skills.
• Able and willing to work flexible and extended hours to support a global workforce in multiple time zones.
• Demonstrated ability to make sound decisions, use initiative, and exercise independent judgement. 
• Excellent attention to detail and accuracy.
• Strong organizational skills.
• Demonstrate aptitude to prioritize tasks based on comparative importance and urgency.
• Excellent verbal and written communication skills.
• Approachable, strong initiative, proactive and persistent in follow-up.

Why Join Walton Global?

 

At Walton Global, we’re committed to supporting our employees both in and out of the workplace. Our comprehensive benefits package and employee perks are designed to promote well-being, growth, and a healthy work-life balance.

Here’s what we offer:

• Health & Wellness

• Employer Paid: Medical 
• Dental and Vision insurance
• HSA and FSA options
• Employer-paid life insurance
• Short-term and long-term disability coverage

 

• Competitive compensation packages
• 401(k) retirement plan
• Bonus incentives (based on role and eligibility)

 

• Time Off (PTO)
• Generous PTO policy and paid company holidays
• Paid maternity and parental leave

 

• Professional Growth
  • Training and development opportunities
  • Cross-functional collaboration and global exposure

 

• Additional Perks
  • Company-sponsored events and team-building activities
  • Casual dress code (where applicable)

 

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.