Assistant Office Manager

Benefits:

Competitive salary

Dental insurance

Health insurance

Vision insurance

Assistant Office Manager

Location: Fort Wayne, Indiana

Hourly, $20-$25 an hour. (Based on experience)

Are you organized, detail-oriented, and ready to keep things running smoothly behind the scenes? Home Energy Pros is seeking a dedicated Assistant Office Manager to support our team’s success by managing financials, recruiting, and answering phones. This role is perfect for a self-starter who values accuracy, efficiency, and proactive problem-solving.

What You’ll Be Doing:

• Customer Communication: Answer incoming and missed calls, provide friendly and professional assistance, and route inquires to the correct department.

• Recruiting: Writing job descriptions, post openings, screening applicants, and coordinating interviews.

• Payroll Support: Assist the Office Manager with payroll processing.

• Office Coordination: Keep our office organized, maintain supply inventory, and support team coordination by managing schedules and resources.

• Administrative Support: Assist Office Manager in onboarding, managing staff records, and providing general administrative support to streamline operations.

What We’re Looking For:

• Eye for Detail: Precision and thoroughness in every task.

• Solid Accounting Knowledge: Basic understanding of accounting principles, with experience in managing accounts payable/receivable and reconciliations.

• Excel and Software Savvy: Comfortable with Excel, accounting software (QuickBooks or similar), and general office tools.

• Organized and Reliable: Ability to prioritize tasks, meet deadlines, and manage time effectively.

• Integrity and Discretion: Trustworthy with confidential information and financial data.

• Adaptable and Resourceful: Comfortable taking on new challenges and finding efficient solutions to keep the office running smoothly.

• Strong Communication Skills: Clear and professional when handling inquiries and assisting team members.

Why Home Energy Pros?

Join a team where your organization, accuracy, and proactive support will make a difference. We offer a collaborative, supportive environment and the chance to contribute meaningfully to our business’s success. If you’re ready to bring your skills to a growing company, we’d love to hear from you!