Healthcare Administrative Assistant

Position Name Admin Assistant (executive assistant, healthcare admin support, concierge coordination) Location Santa Monica, CA & Calabasas, CA (onsite, not remote) Setting Private Practice / Startup Concierge Healthcare Pay $25-$30/hr Shift Full-Time | Mon-Fri | 8am-5pm Requirements 2+ years of administrative, operations, or coordination experience in a healthcare setting. Healthcare experience required. Strong organizational skills with the ability to manage multiple priorities simultaneously. Comfortable working in a fast-paced, evolving (startup-style) environment. Excellent communication skills (written and verbal). Experience in healthcare, concierge services, or high-touch client/patient environments. Exposure to supporting executives or physicians. Basic understanding of patient care workflows or medical environments. Must be flexible and work extra hours if needed to ensure the best patient care for our patients. Required vaccinations: Flu, Tdap, and possibly COVID. Job Summary Manage and triage high-volume emails, ensuring timely follow-ups and organization. Track tasks, priorities, and ongoing initiatives for the physician. Coordinate scheduling and logistics across clinical and operational activities. Support concierge patient communication, including calls, messages, and follow-ups. Help coordinate and direct tasks across the team to ensure smooth day-to-day workflow. Assist with travel coordination (e.g., booking accommodations, organizing itineraries). Support both administrative and patient-related coordination in a high-volume, fast-paced environment. Medical, Vision, and Dental. Competitive compensation package. Opportunity to join a growing, cutting-edge healthcare startup. High exposure to innovative care models and leadership. Collaborative, mission-driven team environment. #J-18808-Ljbffr Artemis