Office Assistant

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment. Title Office Assistant Salary $37,571.07 - $48,595.04 Department Health Department Opening Date 07/06/2026 Closing Date 07/20/2026 12:00 a.m. Location This position is located in the Immunization program of the health department located in Warren. FLSA Status Non-exempt - overtime pursuant to Collective Bargaining Agreement Employment Relationship Just cause subject to probationary period Hours & Time Full-time (37.5 hours per week). Starting time: 8:00am General Summary Performs routine to moderately difficult clerical duties according to established policies and procedures. Essential Duties & Responsibilities Performs clerical duties according to established policies and procedures. Records or posts information in journals, files and/or other departmental records. Verifies the accuracy of information and prepares forms, records, requests for funds and other documents. Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures. Performs calculations and compiles information for and prepares various documents and reports. Opens, sorts, tallies and records payments and other documents received. Enter information on records and forms. Compiles and maintains departmental files. Distributes notices, forms and other documents. Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files. Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Performs related duties as assigned. Qualifications Required Education and Experience: High School diploma or GED equivalent. Required Licenses or Certifications: Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel. Preferred Education and Experience: Previous clerical work experience. Competencies for Successful Performance of Job Duties: Modern office procedures and methods. Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County. Skills: Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public. Providing customer service to internal and external customers via phone, email and in person. Performing a variety of duties, often changing from one task to another of a different nature. Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios. Organization and time management. Operating personal computers with current versions of office efficiency software and applications. Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting. Abilities: Work in an environment which embraces the county’s Dignity Campaign. Effectively speak, write and understand the English language. Effectively speak, write and understand a language other than English is preferred. Understand and carry out oral and written directions. Accurately organize and maintain paper documents and electronic files. Maintain the confidentiality of information and professional boundaries. Provide excellent customer service to both internal and external customers with tact and courtesy. Meet schedules and deadlines of the work. Perform low to moderate level clerical/administrative related duties with a high degree of accuracy. Learn new policies, practices and procedures. Read and understand laws, rulings and other published guidance. Work Environment/Conditions Office or similar indoor environment: Frequently/Continuously. Outdoor environment: Never/Seldom. Street environment (near moving traffic): Never/Seldom. Construction site: Never/Seldom. Confined space: Never/Seldom. Exposures Individuals who are hostile or irate: Occasionally. Individuals with known violent backgrounds: Never/Seldom. Extreme cold (below 32 degrees): Never/Seldom. Extreme heat (above 100 degrees): Never/Seldom. Communicable diseases: Never/Seldom. Moving mechanical parts: Never/Seldom. Fumes or airborne particles: Never/Seldom. Toxic or caustic chemicals, substances, or waste: Never/Seldom. Loud noises (85+ decibels): Never/Seldom. Blood Borne Pathogens: Never/Seldom. Physical Demands Balancing on even or uneven surfaces/ground: Never/Seldom. Bending (forward or backward bending at the waist): Never/Seldom. Climbing up or down stairs, ladders, scaffolding and platforms: Never/Seldom. Crawling (moving about on hands and knees). Inspecting in confined spaces: Never/Seldom. Digging: Never/Seldom. Driving on sealed and unsealed roads: Occasionally. Grasping, gripping, holding, clasping with fingers or hands: Occasionally. Kneeling to work at low levels: Occasionally. Manual Dexterity (fine finger movements i.e., keyboard operating, writing): Frequently/Continuously. Physical Demands – Lift/Carry/Move Objects From One Level/Position To Another Up to 10 pounds: Occasionally. Up to 50 pounds: Occasionally. More than 50 pounds: Never/Seldom. Over 100 pounds: Never/Seldom. Push/Pull objects away from or towards the body: Never/Seldom. Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): Never/Seldom. General Requirements And Disclaimers Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AFSCME bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process. GRANT OR EXTERNALLY FUNDED POSITION – This position will continue only if sufficient grant or external funds are provided. #J-18808-Ljbffr Macomb County Government