Administrative Assistant / PPT Scheduler
$41.6kFull-time
Solterra Academy
Description
Solterra Academy provides comprehensive special education for students aged 5 to 22 who require intensive intervention due to severe emotional, behavioral, cognitive, developmental, and/or learning challenges. We are committed to fostering a supportive, developmentally appropriate, and individualized learning environment that promotes each student’s academic growth and personal success.
Are you organized, welcoming, and detail-oriented? Solterra Academy is seeking a Full-Time Administrative Assistant / PPT Scheduler to support our SAS Office and ensure smooth coordination of PPT meetings, visitor screening, and essential administrative tasks.
Schedule: Monday to Friday, 7:00 AM – 3:30 PM (In-Person)
Starting Hourly Rate: $20.00, commensurate with experience
Please note: This position requires a year-round commitment, including both the regular school year and our summer session. We do not offer summer-only employment.
Responsibilities
- Coordinate Annual, Triennial, and Program Review PPTs in collaboration with districts and school teams
- Manage calendar invites, meeting logistics, room reservations, and weekly PPT schedule updates
- Screen and direct visitors to ensure a safe, welcoming SAS reception area
- Support Admissions, HR, and the Assessment Center with visitor flow and communication
- Maintain archives and student records according to Solterra’s retention standards
- Prepare and distribute IEP-related documents, reports, letters, and classroom correspondence
- Enter and maintain accurate student data, service logs, climate documentation, and backup incident reporting
- Communicate effectively and respectfully with staff, families, and district partners while supporting a positive school culture
- Support Solterra Academy’s mission, vision, and values
- Adhere to all school policies and state/federal regulations
Requirements
- High School Diploma or GED required
- Associate’s or Bachelor’s degree preferred
- 2–3 years of relevant administrative experience
- Proficiency in Microsoft Word, Outlook, and Excel required
- Experience in a school or special education setting preferred
Vacancy posted 3 days ago
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