Document Control Specialist

Job Description

Job Description

About Until Labs, Inc.

Until Labs, Inc. is a technology-driven company committed to delivering innovative software solutions and operational excellence to clients across a variety of industries. We believe that well-managed information is essential to successful business operations. Our collaborative, remote-first culture empowers employees to grow professionally while contributing to projects that improve efficiency, quality, and customer satisfaction.

We value integrity, innovation, teamwork, and continuous improvement, providing our employees with the tools, training, and support they need to succeed.

Until Labs, Inc. is seeking a highly organized and detail-oriented Document Control Specialist to join our growing team. In this role, you will be responsible for managing, organizing, tracking, and maintaining company documents throughout their lifecycle while ensuring accuracy, security, and compliance with company policies and regulatory requirements.

The ideal candidate possesses exceptional organizational skills, strong attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced remote environment.

• Maintain, organize, and control electronic and physical company documents and records.
• Review documents for completeness, formatting, accuracy, and compliance with company standards.
• Process, archive, retrieve, distribute, and track controlled documents throughout their lifecycle.
• Ensure proper document version control and maintain revision histories.
• Create and maintain document numbering systems, filing structures, and indexing procedures.
• Coordinate document reviews, approvals, and distribution with internal departments.
• Monitor document retention schedules and ensure compliance with company policies.
• Maintain confidentiality when handling sensitive business information.
• Perform routine audits of documentation to ensure accuracy and completeness.
• Support internal teams by providing timely access to required documents and records.
• Assist with developing and improving document management procedures and workflows.
• Generate reports related to document status, revisions, and compliance activities.
• Collaborate with cross-functional teams to improve documentation quality and efficiency.
• Ensure compliance with company policies, quality standards, and applicable regulatory requirements.

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Information Management, Records Management, or a related field is preferred.
• Previous experience in document control, records management, administrative support, or document management is preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and document management systems.
• Ability to prioritize multiple assignments while meeting deadlines.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively within a remote team environment.
• High level of professionalism and discretion when handling confidential information.

Requirements

• Experience using electronic document management systems (EDMS).
• Knowledge of document control best practices and quality management systems.
• Familiarity with workflow automation and cloud-based document storage platforms.
• Experience supporting quality assurance or compliance initiatives.
• Strong time management and multitasking abilities.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources