Talent Coordinator

Role Description

The Talent Coordinator plays a critical role in supporting talent onboarding and pre-employment processes within a dynamic, high-volume environment. This position operates as a key liaison between candidates, hiring teams, and internal stakeholders to ensure a seamless and positive onboarding experience.

Working in a fully remote capacity, the Talent Coordinator ensures all pre-employment requirements are completed efficiently while maintaining strong communication and engagement throughout the hiring lifecycle. This role contributes directly to workforce readiness by coordinating background checks, onboarding steps, and candidate communications while upholding high standards of customer service and operational excellence.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting time-sensitive hiring initiatives across various regions.

Key Responsibilities

• Serve as the first point of contact for candidates regarding background checks and drug screening processes
• Act as a brand ambassador by representing organizational values and ensuring a positive candidate experience
• Build and maintain strong partnerships with internal teams and external stakeholders
• Provide clear, timely, and professional communication throughout the hiring and onboarding process
• Maintain accurate and up-to-date candidate records and onboarding documentation
• Support issue resolution and escalate complex matters as needed
• Coordinate pre-employment processes and ensure timely completion of all onboarding requirements
• Monitor and track progress of background checks and other pre-employment activities
• Perform administrative tasks including reporting, documentation updates, and research support
• Deliver high-quality customer service to all stakeholders involved in the hiring process

Qualifications

• High School Diploma or GED (accredited)
• Four years of prior work experience in HR or Recruitment
• 1–3 years of experience
• Proven ability to establish and maintain excellent working relationships
• Strong interpersonal and organizational capabilities
• Demonstrates initiative and self-motivation
• Ability to multi-task, manage conflicting priorities, and meet deadlines
• Proficiency with Microsoft Office, Teams, Excel, Outlook, and internet research tools
• Strong presentation skills
• Excellent verbal and written communication skills
• Strong time management and organizational skills
• Proven problem-solving ability and conflict resolution skills
• Strong analytical skills
• Excellent customer focus
• Must be willing to work various start times to accommodate multiple time zones

Preferred Experience / Qualifications

• Previous experience in Oil & Gas, Transportation, or Waste industry (preferred, not required)
• Fluent in French (preferred, not required)

Key Competencies

• Work Standards – Sets high standards of performance and accountability
• Quality Orientation – Ensures accuracy and thoroughness in all tasks
• Active Learning – Continuously seeks and applies new knowledge
• Customer Focus – Builds and maintains strong customer relationships
• Adaptability – Effectively navigates change and evolving priorities
• Initiating Action – Proactively takes action to achieve objectives