Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to provide on-site support for a Contract position at a university in Ohio. This opportunity is ideal for someone who enjoys keeping office operations organized, assisting a wide range of faculty and students, and creating a welcoming environment through clear and attentive communication. The assignment is expected to last approximately 1 to 1.5 months and may be structured as part-time support, with the potential for hours to expand based on departmental needs.

Responsibilities:
• Provide day-to-day administrative support to department leadership and help maintain efficient office operations in an on-site university setting.
• Welcome visitors, respond to inbound calls, and assist faculty, students, and staff with a service-oriented approach.
• Prepare, update, and organize records, documents, and correspondence while ensuring information is accurate and easy to access.
• Enter and maintain data in office systems, spreadsheets, and shared files using Microsoft Office and Google Workspace tools.
• Coordinate calendars, meetings, and general office activities to help departments stay organized and on schedule.
• Monitor incoming requests, route questions to the appropriate contacts, and follow up to ensure timely resolution.
• Support reception and front-office coverage as needed, including handling routine inquiries and maintaining an orderly workspace.• Prior experience in an administrative, office support, or receptionist-focused role.
• Strong communication and interpersonal skills with the ability to interact effectively with faculty, students, and staff.
• Demonstrated ability to stay organized, manage multiple tasks, and maintain attention to detail in a busy office environment.
• Proficiency with Microsoft Office applications and Google Docs/Sheets.
• Comfortable answering inbound calls, handling data entry, and supporting general administrative functions.
• Able to work on-site in University Heights, Ohio for the duration of the assignment.
• Previous experience in a higher education environment is preferred but not required.