Executive Assistant

Executive Assistant

The Early Learning Coalition of Northwest Florida is looking for a candidate that has a can-do-attitude, is tenacious, energetic, hardworking, innovative, resourceful, and creative to join its Administrative Support Team.


Essential Duties and Qualifications:

• Provide administrative support for the Executive Director (ED), Administrative Director (AD), and/or designee.
• Coordinate and manage various administrative tasks for the ED including scheduling, expense reconciliation, travel arrangements and internal/external correspondence, as requested.
• Develop and distribute a variety of documents, including correspondence, reports, etc.
• Schedule and attend meetings, prepare agendas and minutes, track and manage any follow-up items and communications, as requested by ED.
• Assist the ED and Administrative Director (AD) with corporate official functions, special events and projects, both internal and external as required.
• Coordinate and schedule appointments, meetings, and teleconferences.
• Manage routine tasks and administrative functions on a day-to-day basis;
• Other duties as assigned by ED.

Education and Experience

• Associate's degree in office management, business management, or communications or other related field with two (2) or more years prior executive level experience, including report to executive level management or
• High School Diploma/GED with a minimum of five (5) years' experience prior executive level experience, including reporting to executive level management

Preferred

• Two years of experience working in the grant-funded nonprofit sector
• Certification or experience in Microsoft Office 365 suite, including Teams and SharePoint

ADDITIONAL REQUIREMENTS:

Background Checks

Employment in this position is contingent upon obtaining and maintaining satisfactory:

Verification of Required Education and/or Credentials

• Level II Background Check
• Drug Screen
• Valid Florida Driver License
• Valid Automobile Insurance - if applicable
• Access to Reliable Transportation - if applicable
• E-Verify
• High Speed Internet Access that can be maintained daily, with at least 50Mbps when working in a secure home location.

REASONABLE ACCOMMODATION WILL BE MADE FOR OTHERWISE QUALIFIED INDIVIDUAL WITH A DISABILITY.

Benefits Offered


Our compensation package includes the following options (these details are for information purposes and are subject to any policy or plan changes):
• Eligibility for health and dental coverage, 401(k) plan and flexible spending accounts, subject to plan terms
• Eligibility for company-paid benefits such as life insurance and short-term disability, subject to applicable waiting periods
• Paid time off (PTO) earned on an accrual basis
• Company-paid holidays
• Eligibility to participate in the company incentive bonus program, subject to the terms and conditions specified in the incentive bonus plan document and approval by the Board of Directors

Job offers are contingent upon any or all of the following:
• Completion of a satisfactory Level 2 background check
• Passing a drug test
• Satisfactory reference checks
• Documentation of highest level of education completed
• Completion of all onboarding documents including, but not limited to ELCNWF employment application and execution of an employment/noncompete/confidentiality agreement


Job Type: Full-Time

Closing Date: Open until filled


Salary Range: $20-$25 hourly


COVID-19 considerations: Initial interviews may be conducted virtually.


Early Learning Coalition of Northwest Florida is an Equal Opportunity Employer and Drug Free Workplace