Part-Time Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant S.J. Janis CompanyElm Grove, WI | Part-Time$25-$30/hour (Depending on Experience) (16 hrs./week, Wed & Fri)Behind every successful remodeling project is a team that keeps everything organized.At S.J. Janis, we've spent more than 75 years earning homeowners' trust through exceptional craftsmanship, thoughtful communication, and outstanding service. We're looking for a dependable Administrative Assistant who enjoys creating order, staying organized, and helping projects move forward.This is more than an administrative position. It's an opportunity to build your career while learning how an established residential remodeling company operates behind the scenes.If you're organized, dependable, and eager to grow, we'd love to meet you.What You'll DoCoordinate calendars, appointments, meetings, and schedulesSupport leadership with administrative tasks and submitting reportsMaintain EOS system and prepare for monthly meetingsMaintain digital and paper filesMaintain our internal project estimating system with past project dataPrepare, organize, and distribute project documentationOrganize office folders and banker boxes with past project filesTrack project information using spreadsheets and internal systemsFollow up on forms, documents, and outstanding action itemsAssist with recruiting, onboarding, and other administrative processesConduct a mid-project check-in phone call with current remodeling clientsRoute IT questions to our technical resource to troubleshootAnswer phones and provide professional office supportWe're Looking For Someone WhoAt least 2 years of administrative or office support experience.Is highly organized and detail-orientedEnjoys keeping projects and information on trackHas excellent written and verbal communication skillsIs dependable and follows through on commitmentsCan manage multiple priorities while maintaining accuracyIs comfortable using Microsoft Office productsLearns new software quicklyEnjoys supporting a collaborative teamBonus QualificationsAdministrative experience in construction, remodeling, or home servicesExperience with QuickBooksFamiliarity with scheduling software, project management platforms, or CRM systemsWhat We Offer16 Hours per week (Wednesday and Friday)Competitive pay of $25-$30/hour, depending on experienceFlexible part-time scheduleOpportunity to learn the residential remodeling industrySupportive, collaborative team environmentCareer development opportunitiesStable company with more than 75 years of successWhat Winning Looks LikeKeep files and project information organized and up to date with minimal oversight.Help leadership stay focused by handling administrative tasks and follow-ups.Respond promptly and professionally to internal and external communications.Ensure documents, records, and tracking systems remain accurate and easy to access.Become a dependable team member others trust to keep projects movingContinuously look for ways to improve organization, efficiency, and administrative processes.How to ApplyIf you're looking for an opportunity to build your administrative career with a respected company that values teamwork, professionalism, and continuous improvement, we'd love to meet you.Please submit your resume along with a brief note telling us why you're interested in this role and what makes you an organized, dependable team member.If you've supported construction, remodeling, project management, or operations teams, we'd love to hear about that experience. We look forward to learning more about you.

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