Training Coordinator Assistant - Equiliem

Job Summary


The Training Coordinator Assistant supports the Training Department by coordinating training logistics, preparing and distributing training materials, maintaining training records, and assisting with documentation processes. This role helps ensure training programs are delivered efficiently by providing administrative support, tracking certifications, managing learning management system records, and coordinating classroom resources. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced office environment.


Job Responsibilities

• Print, assemble, and distribute training manuals for scheduled classes.
  
  
• Ensure trainers have all required materials and resources needed to conduct training sessions.
  
  
• Prepare and ship training manuals and materials to various training locations.
  
  
• Create and distribute certificates of completion for required training programs.
  
  
• Maintain and update certification records and training documentation within learning management systems (LMS) and third-party platforms.
  
  
• Monitor employee training requirements and send reminders regarding continuing education, certification renewals, and compliance deadlines.
  
  
• Generate and maintain training reports and related documentation for management review.
  
  
• Coordinate snacks and meal arrangements for in-office training sessions.
  
  
• Assist with departmental administrative functions and special projects as assigned.
  
  
• Support continuous improvement initiatives related to training processes and record management.
  
  

Job Requirements

• High school diploma or GED required; additional college coursework or degree preferred.
  
  
• Minimum of 1-2 years of experience in an administrative or office environment.
  
  
• Proficiency with Microsoft Outlook and Microsoft Office applications, including Word, Excel, and PowerPoint.
  
  
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
  
  
• Strong organizational, time management, and attention-to-detail skills.
  
  
• Effective verbal and written communication skills.
  
  
• Demonstrated problem-solving and critical-thinking abilities.
  
  
• Ability to work independently and collaboratively with cross-functional teams.
  
  
• Professional demeanor with a positive, self-motivated approach.
  
  
• Ability to support and promote organizational culture and values.
  
  
• Capability to identify and implement process improvements.
  
  
• Ability to serve as a liaison between departments and stakeholders.
  
  
• Ability to prepare, review, and maintain accurate records and documentation.
  
  
• This is an in-office position with a regular schedule of Monday through Friday, 7:00 a.m. to 3:30 p.m.
  
  

Benefits

• Health Insurance
  
  
• Dental Insurance
  
  
• Vision Insurance
  
  
• 401(k)
  
  

Work Experience

• Minimum of 1-2 years of administrative, training support, office coordination, or related experience preferred.
  
  

Career Path

• Advancement opportunity to Training Coordinator.
  
  

About Equiliem


Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.


Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.


For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.


Benefits


We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent
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EEO Employer
Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or View phone number on click.appcast.io .