Administrative Assistant (CLDP Department)

Administrative Assistant (CLDP Department)

Join a trusted industry leader with nearly 40 years of excellence in HOA management! Since 1990, AAM has delivered exceptional service to master-planned communities, condominiums, and high-rise developments. We're seeking a detail-oriented professional to support our CLDP Department by conducting online research, managing administrative and clerical tasks, and ensuring time-sensitive assignments are completed accurately and efficiently in a fast-paced environment.

Position Responsibilities

• Maintains and updates accurate data in the company database.
• Research/locates deeds and liens on various websites.
• Mailing/emailing of documents daily.
• Digital recording of documents to the County Recorder's.
• Sort, scan and distributes mail/documents daily.
• Data entry of various documents into company database.
• Electronically filing documents as needed.
• Creating/maintaining spreadsheets for department.
• Assists Department with special projects as needed.
• Performs other administrative duties as directed by Department Manager.
• Performs other related duties as directed.

Knowledge, Skills and Abilities:

• Ability to multitask and prepare and process large amounts of legal document items while being detail oriented.
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.
• Ability to interact and work positively and effectively with staff at all levels.
• Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
• Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment:

• Utilizing a computer in an office setting.
• May be required to lift boxes, fill paper trays, and other minor physical office related tasks.

Preferred Behaviors:

• Dedicated: Devoted to a task or purpose with loyalty or integrity.
• Team Player: Works well as a member of a group.
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well.

Preferred Motivations:

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility.
• Goal Completion: Inspired to perform well by the completion of tasks.
• Self-Starter: Inspired to perform without outside help.
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.

Education:

• High School or better.

Experience:

• Required: 2 years: Full time, paid, professional experience working within administrative support role within an office environment.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.