Administrative Assistant

Administrative Assistant

The Science Team at Pride Health supporting the Material Sciences Industry has an opening for Administrative Assistant in Maplewood, MN.

Position Summary:

We are seeking a highly organized, proactive, and self-directed Administrative Assistant to provide executive and event support for senior leaders within the Information Technology (IT) organization. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Additional Details:

Contract Length: 12 Months with the possibility of extensions

Pay range: $25 to $30 per hour on W2 (As per experience)

Responsibilities:

• Provide administrative support to senior IT leadership, including a Senior Vice President and Vice President.
• Coordinate and schedule on-site and off-site meetings, video conferences, and teleconferences, ensuring meeting rooms and technology are properly arranged.
• Prepare and compile meeting materials, including agendas, presentations, pre-read documents, surveys, and meeting summaries.
• Interpret and follow corporate policies and administrative procedures.
• Manage complex calendars, coordinate domestic and international travel arrangements, and process related logistics.
• Review, prioritize, and route incoming correspondence and communications.
• Maintain databases, prepare reports, and assist with budget tracking and monitoring.
• Support special projects, events, and other administrative initiatives as assigned.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience using Mail Merge in Microsoft Word.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently while managing multiple priorities.
• Positive, professional, and customer-focused attitude.

Preferred Qualifications:

• Experience with SAP.
• Proficiency in Microsoft Outlook.
• Familiarity with Lotus Notes.
• Previous experience supporting senior executives in a corporate environment.

Must be authorized to work in the United States. Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.