Administrative Assistant II

Administrative Assistant

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to middle management as well as department members. Under general guidance, prioritizes workload producing high-quality and on-time work.

Job Responsibilities

• Type correspondence, memos, reports, presentations, and other documents ensuring accurate grammar, spelling, punctuation and company branding. Asks questions about assignments to fully understand expectations, audience, draft deadline, and final deliverable. Maintains organized electronic files.
• Screen guests and calls providing assistance or redirecting as appropriate and interacting professionally with all levels of management.
• Manages superiors' calendar(s). Schedules meetings; coordinates arrangements; takes initiative to obtain or produce materials in advance of meeting
• Coordinates travel arrangements; may complete expense reports
• Initiates reordering kitchen and office supplies in order to maintain an adequate inventory.
• Provides administrative support compiling annual department budget.
• Runs standard reports as scheduled and downloads to Excel. As instructed adds formatting, formulas, conditional formatting, or pivot tables, to enhance, summarize, or trend data for further review and presentations.
• Additional responsibilities as requested or assigned

Minimum Requirements

Education:

• High School Diploma or equivalent required

Experience:

• At least three (3) year's administrative assistance experience with progressively more responsibility

Knowledge, Skills & Abilities:

• Intermediate Excel (conditional formatting, basic formulas) to produce efficient and accurate data
• Proficient Power Point skills to produce quality presentations
• Proficient MS Office and Word