Principal Administrative Business Partner

Job Description

Job Description

Job Title: Principal Administrative Business Partner

Location: South San Francisco CA

Duration: Contract - 12 months

Pay Range: $60.00/hr - $80.00/hr(W2)

Job ID: 411099

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Principal Administrative Business Partner to join our team. The ideal candidate will have strong experience in complex executive scheduling, large-scale meeting and event orchestration, communications management, and stakeholder coordination across time zones and a proven ability to plan and execute strategic departmental operations while safeguarding confidentiality and driving process excellence .

Responsibilities:

• Independently manage complex, multi-time-zone scheduling for senior leaders and external stakeholders with a high level of confidentiality.
• Use Genentech IT systems and collaboration tools, including cSuite, to coordinate calendars, communications, and documentation.
• Plan, organize, and execute senior committee meetings, global summits, and department offsites and onsites.
• Lead logistics for large-scale meetings and cross-functional events, including agenda design, materials distribution, and rolling agendas for standing meetings.
• Partner with Strategic Event Services to deliver department-wide town halls and team meetings.
• Independently execute meetings at Congress events and Global Summits, including venue and speaker selection, AV requirements, catering, agenda setting, and contract management.
• Draft email communications on behalf of managers, leaders, teams, and departments and support communication strategy planning.
• Coordinate with the communications team to track, prepare, and support internal communications and engagements, including gSites, Spaces, websites, and newsletters.
• Collect feedback and implement improvements for communications and engagement activities.
• Manage space planning processes, serve as a thought partner on seating strategy, present to leadership, and act as project manager for execution.
• Partner with leaders to create and maintain team agreements and enhance employee engagement through pulse checks and action planning.
• Manage complex candidate scheduling and interview processes and oversee new-hire onboarding logistics, including first-30-days checklists and relocation coordination.
• Serve as an external stakeholder connector and liaison for senior leadership engagements.
• Monitor cSuite changes and organize trainings for team members and administrative staff; in some cases, serve as Admin Lead.
• Process and manage vendor and speaker engagements, including RFPs, vendor selection, contracts, and payments.

Required Skills & Qualifications:

• 5-7 years of administrative, operations, or project management experience supporting senior executives; pharmaceutical or biotech experience strongly preferred.
• Experience handling confidential and proprietary information with discretion and judgment.
• Proven ability to plan, prioritize, and coordinate work across functional groups and drive strategic execution; able to lead workflow assessment and coordination among team members.
• Collaborative approach with strong conflict resolution and stakeholder management skills; fosters productive team climates and integrates cross-functional input.
• High accuracy and attention to detail; promotes continuous improvement of systems and procedures.
• Independent decision-making based on breadth of experience and context, with strong problem-solving and prioritization skills.
• In-depth knowledge of cSuite tools and collaboration platforms, including gMail, gCal, gSheets, gSlides, Trello, gMeet, and Zoom; ability to train others on tools and processes.
• In-depth knowledge of Microsoft PowerPoint, Excel, and Word.
• BS/BA degree or equivalent industry experience.

Preferred Skills:

• Experience in the pharmaceutical/biotech industry; prior Roche/Genentech experience strongly preferred.
• Experience training staff on company systems, administrative tools, and departmental processes.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

Additional Details

• Minimum experience: 5-7 years supporting senior-level executives (Sr. Director and above; VP and above preferred).
• Education: BS/BA in a related field.
• Interview process: Phone screen, two-person panel, and two-person final.
• Work setting: Onsite position.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.