Project Administrator

Project Administrator

Mountlake Terrace, Washington, United States

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Job Overview

Jensen Hughes is seeking a full-time Project Administrator for our Bellevue, WA office. This position requires strong communication skills, a positive attitude, and proficiency in Microsoft Office applications. The Project Administrator will provide administrative and project support to staff located throughout Oregon and Washington, supporting approximately 20 engineers and consultants. The role is critical to ensuring efficient project execution, office operations, and exceptional client service.

Responsibilities

• Maintain and enter new proposals in SharePoint and update CRM systems to ensure data accuracy and completeness.

• Process client contracts and coordinate with the Contracts Team on reviews, modifications, and negotiations.

• Set up new projects in SharePoint and coordinate project initiation activities with Project Finance Analysts.

• Support project accounting activities, including billing, collections, accounts payable, and related financial tasks.

• Coordinate with Marketing on vendor packets, qualifications, and other project-related materials.

• Provide backup support to Project and Office Administrators across the West Region as needed.

• Assist the Function Admin Leader, Team Leader, Managers, and Project Managers with project-related administrative tasks.

• Welcome and assist staff, clients, and visitors entering and exiting the office.

• Support a positive, productive office culture and assist with overall office operations.

• Perform general office administration duties, including answering phones, mail distribution, document preparation, filing, office supply management, meeting coordination, and report production.

• Participate in additional project and office support activities as business needs require.

Requirements and Qualifications

• High school diploma, Associate's degree, or equivalent professional experience.

• 4+ years of administrative and project support experience, preferably within an engineering, consulting, or professional services environment.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.

• Excellent organizational, time management, and multitasking abilities.

• Ability to identify and resolve issues with minimal supervision.

• Flexible, adaptable, and eager to learn in a fast-paced environment.

Preferred Qualifications

• Experience supporting engineering, architecture, construction, or consulting teams.

• Familiarity with SharePoint, CRM platforms, and Egnyte.

• Experience supporting project financial processes and project lifecycle administration.

• Demonstrated ability to build positive working relationships and contribute to a collaborative office environment.

#LI-JN1

Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data.

Jensen Hughes offers a competitive total rewards package, which includes a retirement plan, healthcare coverage, and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position and location.

National Pay Range

$70,000-$90,000USD

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process. Please click here ( to review.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.

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