Executive Assistant | Right-Hand Wizard to the Founder & CEO

Location: Central NJ / NYC metro (in-person required, hybrid over time)
Type: Full-time (preferred) or strong part-time for the right person
Travel: Yes, up to 50%
Start: ASAP

The Role

Our client, the Founder & CEO of MEYA Health (formerly PFG MedComm), a fast-moving healthcare consulting business, is hiring an Executive Assistant!

This is a Founder Support role. Think of it as the right-hand wizard for day-to-day execution across her business and life. You’ll own scheduling, travel, communications triage, errands, and operational follow-through so she can stay focused on leadership, clients, and growth.

You are not waiting for instructions. You’re anticipating, confirming, and closing loops, and you’re comfortable proposing better ways to do things.

MEYA Health Culture

We’re a high-performing team that’s big on kindness, clarity, and follow-through. We work hard, we move fast, and we do it without drama.

A few things we care about:

• Supportive, human environment: We’re family-friendly and people support each other. We aim for excellence without burnout.
• Remote-first team, in-person execution for this role: Most of our team is virtual, but this role needs to be in-person because it’s built around real-world logistics and being on-site with me when needed.
• Transparent communication: Clear expectations, direct feedback, and no guessing games.
• Respect for focus: We protect deep work time and aim to make decisions quickly and thoughtfully.
• Ownership mindset: If you see something that needs doing, you take it, solve it, and close the loop.
• High integrity: We handle sensitive information and relationships with care, professionalism, and discretion.

If you like being the calm, capable person who makes things easier for everyone around you, you’ll fit right in.

What you’ll own

Founder support (business operations)

• Calendar leadership: Own scheduling across internal meetings, client calls, networking, personal commitments, and family logistics. Protect focus time and prevent overload.
• Trusted gatekeeper: Manage inbound requests with discretion, protect time, and route messages appropriately.
• Meeting readiness: Prep agendas, confirm attendees, ensure logistics are handled, and keep materials organized and accessible.
• In-meeting support: Attend select meetings with me to take notes, track action items, and ensure follow-through.
• Travel planning: Book and manage business travel end-to-end (air, hotel, ground, dining, calendar blocks). Adjust quickly when plans change.
• Communication monitoring: Help triage email and messages, flag urgent items, draft responses as needed, and make sure nothing important slips.
• Expenses + reimbursements: Track receipts, keep spending organized, and prepare/submit expense reports.
• Systems + organization (Monday.com): Run a simple task system in Monday.com so priorities, due dates, and follow-ups are visible and nothing drops.
• Research + purchasing: Research options, build shortlists, place orders, and manage tracking and returns.
• Admin execution: Light document support, coordination with vendors/partners, and other operations tasks that keep the machine running.
• Personal brand pull-through (marketing-led): Our marketing team owns brand strategy and content planning. Your role is to help pull it through by capturing notes and moments, translating my rough thoughts into clean copy in my voice, and making it easy for me to deliver what the team needs. When requested, take a quick photo or short clip using guidance from the marketing team, and post from my personal account.
• Creative problem-solving: Bring ideas and “better ways” to the table. If you see an inefficient process or recurring friction, propose a fix and help implement it.

Personal + life operations

• Errands and logistics: Support with the random things that keep life functioning
• Personal travel: Book family and personal travel, create itineraries, and coordinate details like airport transportation.
• Conference and event readiness: Plan and coordinate conference outfits, especially when there are specifics for the event (outfit planning, ordering items, tailoring, shoes/accessories, returns, packing strategy).
• Event support: Coordinate dinners, invitations, reservations, and occasional event logistics tied to conferences, networking, and family commitments.

How you work

• You run on checklists, confirmation, and calm follow-through.
• You communicate clearly: what’s done, what’s pending, what you need from me.
• You’re fast, but you’re not sloppy.
• You have great judgment and maintain strict confidentiality.
• You understand discretion and boundaries. Proximity to me is professional, not personal.
• You’re resourceful and creative. You look for smart shortcuts, better systems, and out-of-the-box solutions.
• You’re curious about the business and eager to learn what matters most, so you can prioritize effectively and anticipate needs.
• You operate with kindness and respect, even when things are moving fast.
• You can write in my voice and keep posts clear, human, and aligned with my professional brand.
• You have strong visual taste and can translate a vibe into polished outfit options, shopping carts, and a plan.

What success looks like (first 60–90 days)

• My calendar is clean, realistic, and protected. Meetings are confirmed and prepped.
• Travel (business and personal) feels turnkey, not chaotic.
• Returns, pickups, and errands are handled without repeated reminders.
• I’m not searching for details, links, confirmations, or “where did we land on this.”
• You’re proactively flagging conflicts, proposing solutions, and closing loops.
• My personal social presence feels consistent and manageable, not like another unfinished task.
• Monday.com reflects reality: priorities are visible, action items are tracked, and follow-through is automatic.
• You understand what matters most to the business, and you’re using that lens to prioritize, protect time, and reduce noise.

Qualifications

• Past experience with executive support, operations, or a comparable role supporting a high-performing leader (founder support experience is a plus) and/or clear transferable skills that align
• Strong judgment and ability to maintain strict confidentiality. You will be trusted with sensitive information.
• Excellent writing and communication skills (including drafting short posts and messages in someone else’s voice).
• Highly organized and tech-comfortable (Google Workspace/Microsoft 365, calendars, travel booking, spreadsheets, Monday.com).
• Strong follow-through and comfort operating in a dynamic environment where priorities shift.
• Resourceful, solution-oriented, and excited to learn the business quickly.

Logistics and expectations

• In-person availability is essential. This role is built around execution in the real world.
• You’ll need to be comfortable moving between business tasks, errands, and last-minute changes.
• Schedule flexibility: Primarily Monday–Friday, with flexibility for occasional early mornings, evenings, or travel days. Clear boundaries and comp time are part of how we make this sustainable.
• Background check and references required.

Compensation + perks

• Competitive compensation based on experience; $65,000 - $80,000
• Paid time off and flexibility built on trust and performance.
• The best perk: you will have real ownership, real impact, and a role that grows with the business.