EMSD Secretary

EMSD Secretary

The New York City Housing Authority (NYCHA) is the largest public housing authority in the nation. NYCHA is home to approximately 4.6% of New York City's population: it provides housing for more than 580,000 low-income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 325 developments across the five boroughs of NYC, consisting of approximately 175,600 apartments in more than 2,400 buildings. NYCHA's Emergency Management and Services Department (EMSD) is charged with responding to all emergencies and hazards impacting essential services and day-to-day operations, to include large-scaled disasters. EMSD accomplishes this responsibility with a strategic network of public and private partners to ensure the protection of NYCHA's infrastructure and the preparedness of its stakeholders, both internal and external. EMSD was formed in April of 2022 with the merging of NYCHA's Office of Emergency Management and Emergency Services Department. The Emergency Management Service Department (EMSD) is seeking to hire a Secretary Level 4 to provide administrative and clerical support to EMSD. This position works in conjunction with the Department's Timekeeping staff to assure that employees are paid accurately and on time. Responsibilities include, but are not limited to the following: 1. Perform all timekeeping functions for EMSD (i.e., manage EMSD timecards, update KRONOS daily, promptly prepare pay docks and pay suspensions). 2. Process and manage necessary human resources documents and forms for employee leave requests such as FMLA, Childcare, Worker's Compensations and Military Leave. 3. Prepare and maintain Kronos reports such as lateness, absent, and missing swipes. 4. Troubleshoot automated payroll scheduling errors and/or problems on a weekly basis. 5. Review and verify leave balances for all personnel. 6. Respond to employees' payroll inquires. 7. Generate administrative requests utilizing NYCHA's internal applications (i.e., Movaris, Maximo, etc.). 8. Assist supervisors and managers with proactive control and scheduling of annual leave. 9. Perform clerical functions and support other office operations and procedures to include assisting office manager with additional duties.

Note: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Secretary or Clerical Associate to be considered. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below.