Administrative Assistant

Administrative Assistant

Are you a highly organized multitasker who loves keeping things running smoothly behind the scenes? At Franklin Professional Associates, we're looking for an Administrative Assistant to support our President and recruiting team in delivering exceptional service to our clients and candidates.This is a hands-on role that blends administration, recruiting support, marketing coordination, and light bookkeeping perfect for someone who enjoys variety, teamwork, and making a visible impact every day. Enjoy a hybrid work arrangement that offers flexibility to work 30-40 hours per week.

Franklin Professional Associates is a woman-owned staffing and recruiting firm based in Leominster, MA. With over 50 years of combined experience, we help businesses across Massachusetts and New England hire with precision and build teams that thrive. Our culture is friendly, fast-paced, and grounded in our values of commitment to growing every day, leading with curiosity, giving value in every interaction, and driving results.

Administrative Support

Manage the President's calendar, appointments, and meeting logistics

Prepare and maintain commission reports, leaderboards, and client KPI reports

Complete annual business filings and assist with compliance documentation

Maintain accurate contact and company information in the CRM/database

Support onboarding for new internal hires track completion of documents, send reminders, and guide them by phone when needed

Order supplies and ensure the office is well-organized

Generate letters and mailings to clients and prospects

Provide light bookkeeping support categorize expenses within QuickBooks, send monthly statements and documentation to the bookkeeper, and investigate discrepancies to ensure accurate financial reporting

Recruiting Support

Create and post job listings across major job boards and social platforms

Assist recruiters with pre-screening calls, and scheduling interviews between candidates and client hiring managers

Conduct reference checks and record outcomes in the system

Ensure completion of Background Screening and Drug Screening when necessary

Perform quality assurance calls with candidates and clients to ensure satisfaction

Help maintain organized candidate and client records in the recruiting database

Marketing Support

Create and send a weekly newsletter to our mailing list

Compile and update lead lists with accurate contact details in the CRM

Collaborate with our Social Media Marketing Specialist to ensure content and assets are delivered on time

Assist with event coordination, campaigns, and outreach projects

What You Bring

2+ years of administrative experience

Strong communication and organization skills

Proficiency in Microsoft Office, Google Workspace, and (experience with CRM/ATS tools preferred)

A positive, proactive attitude, eagerness to learn, and willingness to help wherever needed

Ability to manage multiple priorities in a fast-paced, people-focused environment

Discretion when handling confidential or financial information

Why You'll Love Working Here

Be part of a small, collaborative team where your work makes a direct impact

Enjoy a role with diverse responsibilities no two days are the same

Contribute to a growing, community-based business with strong values and heart

Learn the ins and outs of the staffing and recruiting industry

Interested? If you're someone who takes pride in staying organized, loves helping others succeed, and thrives in a dynamic team environment, we'd love to meet you! Apply today and become part of a company where your precision and positivity help build thriving workplaces across New England.

Franklin Professionals