Administrative Assistant - Intermediate | Care Management

Administrative Assistant

UPMC Western Psychiatric Hospital is seeking an Administrative Assistant to support our Care Management department. Under general supervision, the Administrative Assistant provides varied administrative support to the inpatient and ambulatory functions of the hospital.

Responsibilities

• Provides varied administrative support.
• Makes travel arrangements.
• Maintains accounting and budget records.
• Collects and analyzes data.
• Composes reports.
• Reviews administrative procedures.

Clerical and Calendar Management

• Performs clerical tasks: copying, filing, typing.
• Maintains office files and records.
• Orders supplies and maintains equipment.
• Manages calls and messages.
• Greets visitors.
• Schedules meetings and ensures smooth flow.

Presentation and Correspondence

• Assists with presentations.
• Composes and modifies correspondence.

• High school diploma or equivalent
• Three years experience in an administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills

• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran