Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk to join our team in Houston, Texas on a Contract basis. This position supports daily accounting operations with a strong emphasis on accurate transaction processing, payment handling, and financial record maintenance rather than senior-level accounting or period-end close work. The ideal candidate is comfortable working in a fast-paced environment, communicating with internal and external contacts, and using QuickBooks and Excel to keep financial information organized and current.

Responsibilities:
• Manage day-to-day payables activities, including reviewing invoices, confirming vendor details, and assigning the correct general ledger coding before processing.
• Record financial transactions and journal entries in QuickBooks while maintaining precise and timely data entry across accounting records.
• Prepare daily cash reporting and provide regular financial status updates to leadership at the close of each business day.
• Complete bank and credit card reconciliations by matching transactions, investigating discrepancies, and monitoring account activity for accuracy.
• Coordinate payment processing tasks such as preparing check runs, uploading payment information, and ensuring disbursements are completed on schedule.
• Respond to payment-related questions from drivers and other contacts, offering timely follow-up and clear communication.
• Support accounts receivable and other routine accounting tasks as needed to maintain smooth daily operations.
• Perform administrative accounting duties such as scanning supporting documents, assembling checks for mailing, and organizing financial paperwork.
• Use Excel to generate reports, sort and filter data, and assist with basic spreadsheet-based review and analysis.• Experience supporting accounting operations in an Accounting Clerk, Accounts Payable, or similar transactional finance role.
• Working knowledge of Accounts Payable and Accounts Receivable processes, including invoice handling and payment support.
• Proficiency with QuickBooks for entering transactions, maintaining records, and reviewing financial activity.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to reconcile bank and credit card activity and identify inconsistencies in financial records.
• Comfortable using Microsoft Excel for reporting, sorting, filtering, and basic analysis.
• Effective communication skills for interacting with leadership, vendors, and drivers regarding payment and account matters.