VMS Coordinator

Job Description

Job Description

VMS Coordinator / Travel Staffing Coordinator

Location: Oakland Park, FL (On-Site)

Company: Palm Health Resources

Palm Health Resources is a nationally recognized healthcare staffing firm specializing in locum tenens, travel healthcare, and permanent placement solutions. As we continue to grow, we are seeking a highly organized and detail-oriented VMS Coordinator / Travel Staffing Coordinator to support our recruiting and operations teams.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping assignments, contracts, and provider information accurate and moving forward.

The VMS Coordinator plays a critical role in supporting daily staffing operations by managing VMS activity, coordinating provider assignments, assisting with contract administration, and serving as a key liaison between recruiters, credentialing teams, healthcare facilities, and internal leadership.

• Monitor Vendor Management System (VMS) platforms and distribute new job opportunities to the appropriate recruiting teams.
• Submit, update, and manage provider profiles within VMS portals.
• Track assignment statuses, compliance requirements, credentialing progress, and placement activity.
• Maintain accurate and timely updates across multiple systems.

• Coordinate with recruiters, credentialing specialists, facilities, and operations teams to ensure assignments stay on track.
• Communicate critical updates, missing documentation, and assignment changes.
• Assist with timecard tracking, assignment extensions, credentialing follow-ups, and provider support.

• Support the preparation and maintenance of Provider Contract Letters (PCLs) and Client Contract Letters (CCLs).
• Verify assignment details, bill rates, pay rates, and contract terms for accuracy.
• Ensure all contracts and supporting documentation are properly organized and maintained.

• Serve as a central point of communication between recruiting, credentialing, operations, and leadership teams.
• Help prioritize job orders and staffing requests.
• Provide regular updates regarding VMS activity, assignment status, and operational needs.
• Identify process improvement opportunities to increase efficiency and accuracy.

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a high-volume, deadline-driven environment.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and a proactive mindset.
• Comfortable working across multiple software platforms and databases.

• Experience in healthcare staffing, locum tenens staffing, travel staffing, VMS coordination, credentialing, or staffing operations.
• Experience using Salesforce, VMS platforms, or other applicant tracking systems.
• Knowledge of healthcare staffing workflows, provider onboarding, and assignment management.

• Join a nationally recognized and rapidly growing healthcare staffing organization.
• Collaborative and supportive team culture.
• Opportunity for career growth within Operations, VMS Management, Assignment Coordination, or Staffing Support.
• Comprehensive benefits package including:
  • Medical, Dental, Vision, and Life Insurance
  • 401(k) with company match
  • Paid Time Off
  • Retirement benefits
• Professional development and advancement opportunities.

• Full-time, on-site position in Oakland Park, Florida.
• Fast-paced healthcare staffing environment supporting providers and healthcare facilities nationwide.
• Collaborative office culture focused on teamwork, accountability, and growth.

• Ability to commute to Oakland Park, FL.
• Successful completion of a background check and pre-employment screening.

Ready to grow your career in healthcare staffing operations? Apply today and join a team that plays a vital role in connecting healthcare professionals with the facilities that need them most.