Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Job Description

We are seeking a highly accurate administrative professional to join our dynamic Human Resources team as a Talent Acquisition Coordinator. This role is vital to our operations and requires an individual who thrives in a fast-paced environment, adept at multitasking and managing multiple responsibilities simultaneously. The position involves high-volume candidate interview scheduling, calendar management, and preparation of documentation and databases to support candidate scheduling and new hire onboarding.

Responsibilities

• Support a high volume of moderately complex interviews, including audio, virtual, and onsite formats.

• Coordinate and schedule interviews, interfacing with candidates, recruiters, and hiring managers.

• Arrange travel for interview candidates.

• Process and verify candidate and employee expense reimbursement reports for travel expenses.

• Partner with Human Resources to process new hire onboarding requests.

• Send out various candidate and hiring manager correspondences, including interview confirmations, evaluations, applications, and onboarding materials.

• Maintain and update confidential and sensitive records and files, primarily in recruiting systems.

• Participate or lead ongoing process improvement initiatives and projects.

• Utilize MS Office Suite and other applications, including BrassRing and SAP.

• Perform other duties as assigned or required.

Essential Skills

• High school diploma or equivalent with two or more years of progressive experience in human resources administration or a related field.

• Customer-focused with a general understanding of human resource policies, procedures, and relevant regulations.

• Ability to establish priorities and maintain confidentiality of sensitive information.

• Strong interpersonal skills and written communication skills to effectively interface with all levels of employees, management, and applicants.

• Ability to accurately document and maintain records, with familiarity in office software.

• Capability to work independently and in a team environment, with flexibility to work extended hours as needed.

Additional Skills & Qualifications

• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.

• Experience with applicant tracking systems, such as BrassRing

Job Type & Location

This is a Contract position based out of San Diego, CA.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Diego,CA.

Application Deadline

This position is anticipated to close on Jun 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.