Asset and Contract Manager

Job Description

Job Description

The Asset and Contract Manager is responsible for asset management across CHDC’s portfolio of buildings, as well as the administration of city and state contracts. This includes insurance monitoring, violation resolution monitoring and reporting, contract applications, documentation, compliance, reporting, and coordination with multiple internal and external stakeholders.

Responsibilities:

Asset Management

Real Estate Compliance

• • • Monitor all development projects for regulatory, licensing, and permit compliance (including boiler, elevator, and mechanical system inspections and service contracts)
    • Report to city agencies if required
    • Provide ongoing review of violations (DOB, Elevator, FDNY, HPD, HQS)
    • • Track through task management system
      • Provide monthly reporting to Directors

LIHTC and HOME Compliance

• • • Monitor all regulatory agreements for income and occupancy compliance
    • Review LIHTC and HOME income compliance files in preparation for asset management visits
    • Manage preparation of files for review and audit
    • Provide reporting to CHDC leadership as requested

Lender and Investor Compliance

• • • Prepare information packets for lenders and investors
    • Prepare for and participate in announced visits from HPD and investors
    • Participate in unannounced visits from lenders and investors
    • Create Corrective Action Plans based on visit reports
    • • Work with Property Management and Maintenance to resolve issues
      • Track in task management system
    • Prepare periodic and ad hoc reporting
    • Produce and respond to correspondence as needed

Insurance Management

• • Review and monitor insurance coverage, claims, and settlements
  • Track and manage policy renewals
  • Collaborate with broker to identify cost efficiencies
  • Monitor tenant legal actions
  • Monitor claims with broker
  • Monitor personnel litigation managed by HR
  • Monitor insurance carrier risk assessment recommendations and coordinate resolution

State and City Contract Administration and Reporting

• • Manage application and registration for 8 annual public funding contracts
  • • Maintain contract calendar to ensure timely submissions
    • Submit renewal documents including budgets, compliance details, and insurance information
    • Prepare for and participate in bi-annual property inspections
  • Respond to changes in contract requirements
  • Process and submit monthly, annual, and bi-annual payment requests
  • Produce and distribute reporting (internal and external)
  • Work with City and State agencies and escalate issues as needed

Additional Responsibilities:

• • Attain proficiency in CHDC systems and applications
  • Utilize property management, maintenance, and project management systems
  • Participate in special projects
  • Provide organizational support as needed

Criteria for Success:

• • Compliance with all real estate, regulatory, and lender/investor requirements
  • Timely renewal of insurance policies
  • Detailed knowledge of legal actions, claims, and settlements
  • Timely submission of contracts
  • Strong understanding of contract and project status
  • Positive relationships with agencies and stakeholders
  • Accurate and up-to-date data management

Requirements and Qualifications:

Education and Experience

• • • Bachelor’s degree in a related field (Master’s preferred in Real Estate Development, Urban Planning, or similar)
    • 2–3 years of relevant experience in asset management, housing development, contract administration, or related field

Skills and Competencies

• • • Background in regulatory compliance
    • Knowledge of budgets and housing development processes
    • Affordable housing experience preferred
    • Strong attention to detail and organizational skills
    • Excellent written and verbal communication skills
    • Strong critical thinking and adaptability
    • Ability to build and maintain relationships
    • Sound professional judgment
    • Ability to work independently in deadline-driven environments
    • Strong technology skills (MS Office, especially Excel and PowerPoint)
    • Experience with Yardi, Monday.com, Kissflow, and MaintainX is a plus

Reports To

Director of Finance and Administration

Manages

None

Salary Range

$100,000 – $120,000

Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Company Description

Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.